Administrative Assistant

EMA Ship Management is operating under the DESE Group, we are rapidly expanding our operations in Dubai. We are looking for a highly organized, detail oriented and proactive Administrative Assistant to keep our daily office operations running smoothly and serve as a central communication hub for our dynamic team. Key Responsibilities; • Monitor, filter, and manage all incoming messages and corporate emails, ensuring they are promptly and accurately forwarded to the relevant departments and personnel. • Organize internal and external meetings, prepare agendas, manage executive calendars, and take meeting minutes when required. • Maintain daily office order, manage office supplies, and handle internal/external correspondence to ensure a productive working environment. • Act as a smooth communication bridge between management, administrative staff, and technical/operational departments. • Assist the management team with daily administrative tasks, documentation, filing, and routine coordination duties. Requirements & Qualifications; • Proven experience as an Administrative Assistant, Secretary, Office Administrator, or in a similar support role (maritime/shipping industry experience is a strong plus). • Exceptional written and verbal communication skills in English (additional languages are an advantage). • Highly proficient in MS Office applications, email management tools, and digital office systems. • Strong organizational, multi-tasking, and time-management abilities with a high level of attention to detail. • Based in or willing to relocate to Dubai, UAE. How to Apply; Ready to take the next step in your career? Send your updated CV to [email protected] or apply directly via LinkedIn message. Show more Show less

Proven experience as an Administrative Assistant, Secretary, Office Administrator, or in a similar support role (maritime/shipping industry experience is a strong plus). Exceptional written and verbal communication skills in English (additional languages are an advantage). Highly proficient in MS Office applications, email management tools, and digital office systems. Strong organizational, multi-tasking, and time-management abilities with a high level of attention to detail. Based in or willing to relocate to Dubai, UAE.

Monitor, filter, and manage all incoming messages and corporate emails, ensuring they are promptly and accurately forwarded to the relevant departments and personnel. Organize internal and external meetings, prepare agendas, manage executive calendars, and take meeting minutes when required. Maintain daily office order, manage office supplies, and handle internal/external correspondence to ensure a productive working environment. Act as a smooth communication bridge between management, administrative staff, and technical/operational departments. Assist the management team with daily administrative tasks, documentation, filing, and routine coordination duties.