Admin support officer

Job Description The opportunity Coordinating office activities and operations to secure efficiency and compliance to company policies Monitor visitor access and maintain security awareness. Coordinate with Security for the registration of the visitors Control inventory relevant to reception area. Receive and sort mail & Fax and deliveries. Answer telephone, screen and direct calls and Provide information to if require. Take and relay shipments from DHL and TNT Supervise the activity of clinic and request the medical items. Greet persons entering organization Direct persons to correct destination Deal with queries from the public and customers Schedule appointments for the visitors Monitor and maintain office equipment ( Fax , copy machine) Tidy and maintain the reception area Keep visitors record Coordinating office activities and operations to secure efficiency and compliance to company policies. Regular check of Admin workflow, print each request and forward to the concerned admin staff for necessary action. Handle & Control office supplies requisition in coordination W/ SCM. Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers. Assisting the Reception area in attending & answering income calls and sending faxes. Implement accurate filing, documentation controls, archiving for Admin activity's. Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance. Supervise the transportation request and organize the driver's dispatch Supervise and request Kitchen Supplies Coordination with the regional Admin staff when required. Process of Individual Telephone Bill Payment Arrangements of meeting rooms in the event of trainings (snacks + Lunch) and support the business to arrange all events as well Receive and review for hotels invoices, rent-a -car invoices, compounds invoices Case by case study for top confidential cases which referred by Hitachi management for evaluation. Prepare the monthly payment requests for Canteen subsid Publication date : 2026-09-28 Show more Show less

Coordinating office activities and operations to secure efficiency and compliance with company policies. Monitor visitor access and maintain security awareness. Coordinate with Security for registration of visitors. Control inventory relevant to reception area. Receive and sort mail & fax and deliveries. Answer telephone, screen and direct calls and provide information as required. Take and relay shipments from DHL and TNT. Supervise clinic activity and request medical items. Greet persons entering the organization and direct them to correct destinations. Deal with queries from the public and customers. Schedule appointments for visitors. Monitor and maintain office equipment (fax, copy machine). Tidy and maintain reception area. Keep visitor records. Regular check of Admin workflow, print each request and forward to concerned admin staff for necessary action. Handle and control office supplies requisition in coordination with SCM. Manage canteen duties, organize with meal suppliers, distribute invoices to appropriate cost centers. Assist Reception in answering income calls and sending faxes. Implement accurate filing and documentation controls, archiving for Admin activities. Assist in checking supplier invoices prior to approval by Admin Manager and Finance. Supervise transportation requests and organize driver dispatch. Supervise and request kitchen supplies. Coordinate with regional Admin staff when required. Process individual telephone bill payments. Arrange meeting rooms for trainings (snacks + lunch) and support events. Review hotels invoices, rent-a-car invoices, and compounds invoices. Case-by-case review of top confidential cases referred by Hitachi management for evaluation. Prepare monthly payment requests for canteen Subsidy.