Administrative Assistant

About the Company We are looking for a highly organized and experienced Administrative Assistant to join our team on a contract basis. About the Role • Employment Type: Contract (1 year) • Location: Qatar Responsibilities • Provide administrative and coordination support to department heads and senior management. • Manage schedules, meetings, appointments, travel arrangements, and other administrative requirements. • Draft, review, and edit correspondence, reports, presentations, and business documents. • Maintain accurate, organized, and confidential records and documentation. • Coordinate office administration, supplies, equipment, and relevant support services. • Coordinate meetings, including venues, room setup, catering, technology, agendas, and supporting materials. • Prepare meeting minutes, circulate them promptly, and follow up on agreed actions. • Facilitate communication and coordination between departments and stakeholders. • Assist in planning and coordinating events, workshops, meetings, and departmental activities. • Coordinate event logistics, schedules, venues, materials, and participant communications. • Coordinate with internal departments and external service providers to ensure smooth execution of activities. • Collect, compile, and consolidate information to support reports and presentations. • Assist in preparing reports, statements, presentations, and management updates. • Ensure accuracy, consistency, confidentiality, and professional presentation of documentation. • Follow organizational policies, processes, procedures, and standard operating procedures. • Support the implementation and improvement of administrative processes and workflows. • Contribute to initiatives focused on efficiency, productivity, service quality, and cost effectiveness. • Perform other related duties as assigned by management. Qualifications • High School Diploma or equivalent qualification. • Minimum 3 years of relevant experience in administration, executive support, office coordination, or a related field. Required Skills • Strong organizational, planning, coordination, and time-management skills. • Excellent verbal and written communication skills. • Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. • Strong documentation, reporting, record-management, and administrative coordination skills. • Ability to manage multiple priorities, deadlines, and stakeholders effectively. • Strong meeting, scheduling, event, and logistical coordination skills. Show more Show less