Administrative Assistant | Inclusive Hiring Program

SDEC is one of the leading equipment distributors and custom industrial equipment solution provider. SDEC has a dynamic portfolio of products which is determined by the needs of our customers. SDEC culture is characterized by high customer orientation with a long-term view of relationships. We are inviting applications from candidates who have experience working as Admin Assistant. Job Purpose The Administrative Assistant provides essential clerical, organizational, and operational support to ensure smooth daily office activities. This role is designed to streamline administrative workflows, maintain accurate records, and support team communication. As part of our commitment to diversity, equity, and inclusion, this position offers an accessible, supportive workplace environment tailored to accommodate candidates with disabilities. Main Responsibilities • Office & Document Support: Prepare, format, and review letters, reports, memos, and routine business documentation with high accuracy. • Data Entry & Records Management: Maintain and update electronic filing systems, databases, and digital records ensuring strict confidentiality. • Communication & Correspondence: Screen incoming calls, route emails, distribute incoming mail, and handle general inquiries in a professional manner. • Calendar & Schedule Coordination: Assist in scheduling meetings, reserving conference rooms, and sending calendar invites for internal and external stakeholders. • Visitor & Guest Coordination: Welcoming visitors, coordinating security passes, and providing basic guidance upon arrival. • Supply & Inventory Control: Monitor office stationery and supply levels; place replenishment orders as needed. • Event & Logistics Assistance: Support the planning and execution of internal workshops, team events, and training sessions. Work Relationships • Internal: Frequent collaboration with department managers, administrative peers, HR, IT support, and internal cross-functional teams. • External: Professional interactions with vendors, office suppliers, visitors, and external clients/service providers. HSE (Health, Safety & Environment) Responsibilities • Adhere to follow all company Quality, Health, Safety, And Environmental (QHSE) policies, procedures, and legal requirements. • Promptly identify and report unsafe conditions, incidents, and near misses to the appropriate supervisor or QHSE team. • Properly use, maintain, and store personal protective equipment (PPE) and safety tools as required by the job. • Attend and actively participate in mandatory Safety inductions, HSE trainings, safety meetings, emergency drills and root cause investigations. • Follow established emergency response procedures, including evacuation plans, fire response, and first aid if trained. • Follow protocols to minimize environmental impact, including proper waste disposal and reporting spills or leaks. • Provide suggestions to enhance Quality, Health, Safety and Environmental procedures and take responsibility and initiatives for continual improvement Qualifications & Relevant Certifications • Diploma or Bachelor’s degree in Business Administration, Office Management, Literature, or any relevant discipline (or equivalent practical experience). Knowledge, Skills & Experience • Experience: Minimum 1–3 years of experience in an administrative, clerical, customer service, or front-office support role. • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace. Familiarity with assistive technologies (e.g., screen readers, speech-to-text software, adaptive keyboards) where applicable. • Core Skills: Strong written and verbal communication skills. Fast and accurate typing, data entry, and record-keeping ability. Strong time management and multi-tasking skills. Behavioral Competencies • Attention to Detail: Meticulous approach to documentation, calendar management, and record accuracy. • Adaptability & Resilience: Comfortable working in a dynamic team environment and eager to learn new systems and tools. • Collaborative Mindset: Maintains positive relationships with colleagues and approaches daily tasks with a helpful attitude. • Integrity & Discretion: Handles confidential company and employee information with utmost care. • Proactivity: Takes initiative on routine tasks and seeks solutions when facing everyday office challenges. Workplace Accessibility: Our organization is committed to providing an accessible interview process and inclusive work environment. Reasonable workplace accommodations (such as flexible working arrangements, ergonomic setups, screen-reading software, accessible facilities, or modified duty schedules) will be arranged based on individual candidate needs. Show more Show less

Experience: Minimum 1–3 years of experience in an administrative, clerical, customer service, or front-office support role. Diploma or Bachelor’s degree in Business Administration, Office Management, Literature, or any relevant discipline (or equivalent practical experience). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace. Familiarity with assistive technologies (e.g., screen readers, speech-to-text software, adaptive keyboards) where applicable.

Main Responsibilities: Office & Document Support: Prepare, format, and review letters, reports, memos, and routine business documentation with high accuracy. Data Entry & Records Management: Maintain and update electronic filing systems, databases, and digital records ensuring strict confidentiality. Communication & Correspondence: Screen incoming calls, route emails, distribute incoming mail, and handle general inquiries in a professional manner. Calendar & Schedule Coordination: Assist in scheduling meetings, reserving conference rooms, and sending calendar invites for internal and external stakeholders. Visitor & Guest Coordination: Welcoming visitors, coordinating security passes, and providing basic guidance upon arrival. Supply & Inventory Control: Monitor office stationery and supply levels; place replenishment orders as needed. Event & Logistics Assistance: Support the planning and execution of internal workshops, team events, and training sessions.