Food & Beverage Procurement Coordinator

We’re Hiring: Food & Beverage Procurement Coordinator Location: United Arab Emirates Employment Type: Part-Time Experience Level: Mid-Level to Senior Work Arrangement: Hybrid About Us We support businesses with food and beverage procurement, purchasing coordination, supplier management, inventory planning, and operational administration. Our work focuses on maintaining reliable supply processes, coordinating vendors, managing purchasing information, and supporting efficient day-to-day food and beverage operations. The Role We are seeking a Food & Beverage Procurement Coordinator to support purchasing activities, supplier coordination, procurement documentation, and inventory-related processes. The role is suited to professionals with experience in procurement, purchasing, F&B operations, hospitality supply, inventory, or supplier administration. Key Responsibilities • Coordinate day-to-day procurement activities for food, beverages, ingredients, packaging, and operational supplies. • Process purchase requests, purchase orders, quotations, invoices, and related procurement documentation. • Communicate with suppliers regarding product availability, pricing, quantities, delivery schedules, and order requirements. • Obtain and compare supplier quotations and support purchasing decisions based on business requirements. • Maintain accurate supplier, product, pricing, purchase order, and procurement records. • Track orders from request through delivery and follow up on outstanding or delayed items. • Coordinate with F&B, kitchen, warehouse, inventory, finance, and operations teams on purchasing requirements. • Monitor stock requirements and support replenishment planning based on consumption and operational needs. • Check delivered goods against purchase orders, specifications, quantities, and supporting documents. • Assist with resolving shortages, incorrect deliveries, damaged goods, quality concerns, and invoice discrepancies. • Maintain supplier lists, product specifications, price information, and approved purchasing records. • Prepare procurement reports, purchasing summaries, supplier comparisons, and management updates. • Support supplier performance reviews and maintain records of pricing, delivery, and service issues. • Ensure procurement documentation is organized and available for audits or internal reviews. • Identify opportunities to improve purchasing processes, supplier coordination, cost control, and procurement workflows. Requirements • 3+ years of experience in procurement, purchasing, F&B procurement, hospitality operations, supply coordination, or a related field preferred. • Bachelor’s degree or equivalent in Procurement, Supply Chain, Business, Hospitality, Operations, or a related discipline preferred. • Good understanding of purchasing processes, supplier coordination, purchase orders, quotations, and inventory requirements. • Experience working with food, beverage, hospitality, restaurant, catering, or related suppliers is an advantage. • Strong negotiation, communication, organization, and follow-up skills. • Proficiency in Microsoft Excel, Google Sheets, ERP, procurement, inventory, or purchasing systems. • Strong attention to detail when reviewing prices, quantities, specifications, orders, and invoices. • Ability to manage multiple suppliers, orders, deadlines, and operational priorities. • Good numerical and analytical skills with the ability to compare costs and purchasing information. • UAE or GCC procurement, hospitality, restaurant, or F&B experience is a plus. What We Offer • Hybrid working arrangement within the UAE. • Flexible part-time hours designed to support different professional schedules. • Opportunities to work across F&B procurement, purchasing, supplier coordination, and inventory operations. • Exposure to hospitality supply chains, vendor management, purchasing systems, and operational workflows. • Professional development opportunities across procurement and F&B operations. Show more Show less