Executive Assistant to the Deputy CEO

Reporting To: Deputy CEO Main Job Responsibilities • Manage the Deputy CEO office (correspondence, meetings, calendar, letters, presentations, and any required periodical reports). • Communicate and handle incoming and outgoing written communications. • Build a filing database and archiving of all the office correspondences, circular, contracts, etc… • Coordinate with the other departments to facilitate communication on the operational and administrative level for any tasks. • Build synergy between different departments to ensure smooth work flow and professional operation • Follow up on the assignments handled as per the deadlines and priorities • Proactively manage Deputy CEO calendar of the office including his appointments and travel schedule. • Manage the Deputy CEO’s travel arrangements. • Develop agendas and minutes of meetings for the meetings and events internally & externally • Provide full personal assistance work to the office as required ensuring to maintain its confidentiality and urgency. • Perform any other tasks requested by the Deputy CEO. Skills • Strong verbal & writing communication skills; English & Arabic • Very good at using MS Office • Time management and ability to meet deadlines and can easily handle pressure • Creative, innovative and think out of the box • Organized • Accountable • Flexible to adapt with changes Required Qualifications & Experience # Bachelor Degree #+6 years of experience at executive assistance and administrative, preferable entertainment and media sector background. #Use Word, Excel and PowerPoint (and other appropriate software) to compose complex, confidential correspondence, reports, and presentations Show more Show less

Bachelor Degree; +6 years of experience at executive assistance and administrative, preferable entertainment and media sector background. Use Word, Excel and PowerPoint (and other appropriate software) to compose complex, confidential correspondence, reports, and presentations

Manage the Deputy CEO office (correspondence, meetings, calendar, letters, presentations, and any required periodical reports). Communicate and handle incoming and outgoing written communications. Build a filing database and archiving of all the office correspondences, circular, contracts, etc…. Coordinate with the other departments to facilitate communication on the operational and administrative level for any tasks. Build synergy between different departments to ensure smooth work flow and professional operation. Follow up on the assignments handled as per the deadlines and priorities. Proactively manage Deputy CEO calendar of the office including his appointments and travel schedule. Manage the Deputy CEO’s travel arrangements. Develop agendas and minutes of meetings for the meetings and events internally & externally. Provide full personal assistance work to the office as required ensuring to maintain its confidentiality and urgency. Perform any other tasks requested by the Deputy CEO.