Executive Assistant & Office Coordinator

Tammwil is seeking a polished, organised and highly dependable Executive Assistant & Office Coordinator to support the Founder and help manage the company’s daily operations. This is a varied position combining executive support, client coordination, office management and professional communication. Responsibilities: • Manage the director's diary, meetings and priorities • Coordinate meetings with clients, investors, banks and business partners • Prepare agendas, correspondence and follow-up notes • Maintain contact records, files and internal trackers • Support travel, events and external meetings • Welcome visitors and ensure a professional client experience • Coordinate office requirements, suppliers and administrative matters • Assist with presentations, documents and confidential correspondence • Follow up on agreed actions across the team • Support recruitment and onboarding administration when required We are looking for someone with: • Previous experience in executive assistance, office coordination, administration, client relations or hospitality • Excellent organisation and communication skills • A professional and confident manner • Strong attention to detail and discretion • Proficiency in Microsoft Office and digital productivity tools • Fluency in English; Arabic would be advantageous • The ability to manage multiple priorities in a fast-moving environment Experience supporting a founder, senior executive, financial-services company or professional-services firm would be beneficial. To apply, submit your CV and a short introduction outlining your relevant experience. Show more Show less

Previous experience in executive assistance, office coordination, administration, client relations or hospitality. Excellent organisation and communication skills. A professional and confident manner. Strong attention to detail and discretion. Proficiency in Microsoft Office and digital productivity tools. Fluency in English; Arabic would be advantageous. The ability to manage multiple priorities in a fast-moving environment. Experience supporting a founder, senior executive, financial-services company or professional-services firm would be beneficial.

Manage the director's diary, meetings and priorities; Coordinate meetings with clients, investors, banks and business partners; Prepare agendas, correspondence and follow-up notes; Maintain contact records, files and internal trackers; Support travel, events and external meetings; Welcome visitors and ensure a professional client experience; Coordinate office requirements, suppliers and administrative matters; Assist with presentations, documents and confidential correspondence; Follow up on agreed actions across the team; Support recruitment and onboarding administration when required.