Executive Assistant and Reception Coordinator

Executive Assistant & Reception Coordinator Role Overview We are looking for a well-organized, professional, and proactive Executive Assistant & Reception Coordinator to support senior management while ensuring the smooth day-to-day operation of the reception area. Key Responsibilities Executive Assistant • Manage calendars, meetings, and appointments. • Coordinate travel arrangements and schedules when required. • Prepare documents, presentations, and reports. • Handle emails, calls, and correspondence professionally. • Organize meetings and take notes when required. • Support management with day-to-day administrative tasks. • Maintain confidentiality of company and management information. Reception & Office Coordination • Welcome and assist visitors and clients in a professional manner. • Manage incoming calls, emails, and general enquiries. • Coordinate meeting rooms and visitor schedules. • Manage incoming and outgoing correspondence and deliveries. • Support basic office administration and coordination. • Liaise with vendors and service providers when required. • Help maintain a professional and organized office environment. Requirements • 2–4 years of experience in an EA, receptionist, office coordinator, or similar role. • Excellent communication and organizational skills. • Professional appearance and a friendly, confident manner. • Strong attention to detail and ability to multitask. • Good knowledge of MS Office / Google Workspace. • Ability to handle confidential information with discretion. • Native English speaker. Show more Show less

2–4 years of experience in an EA, receptionist, office coordinator, or similar role. Excellent communication and organizational skills. Professional appearance and a friendly, confident manner. Strong attention to detail and ability to multitask. Good knowledge of MS Office / Google Workspace. Ability to handle confidential information with discretion. Native English speaker.

Executive Assistant: Manage calendars, meetings, and appointments; Coordinate travel arrangements and schedules when required; Prepare documents, presentations, and reports; Handle emails, calls, and correspondence professionally; Organize meetings and take notes when required; Support management with day-to-day administrative tasks; Maintain confidentiality of company and management information. Reception & Office Coordination: Welcome and assist visitors and clients in a professional manner; Manage incoming calls, emails, and general enquiries; Coordinate meeting rooms and visitor schedules; Manage incoming and outgoing correspondence and deliveries; Support basic office administration and coordination; Liaise with vendors and service providers when required; Help maintain a professional and organized office environment.