Senior Procurement & Logistics Executive

Job Purpose: To manage end-to-end procurement and logistics activities, ensuring timely sourcing and delivery of materials at competitive costs while maintaining quality standards, optimal inventory levels, and compliance with company procedures and import/export requirements. Key Responsibilities • Manage the end-to-end procurement process, including RFQs, supplier evaluation, price negotiation, purchase orders, order follow-up, and timely delivery of materials. • Source and develop local and international suppliers, negotiate competitive prices, payment terms, lead times, and commercial conditions to achieve cost savings and reliable supply. • Review purchase requirements, quotations, specifications, and comparative statements to ensure procurement decisions meet quality, cost, availability, and delivery requirements. • Coordinate international shipments and logistics activities, including freight forwarders, shipping lines, transporters, customs clearance agents, and other logistics service providers. • Monitor purchase orders and shipments from order confirmation through final delivery, proactively resolving delays, shortages, damages, documentation issues, and other supply-chain disruptions. • Prepare and verify shipping and import/export documentation, including commercial invoices, packing lists, Bills of Lading/Airway Bills, Certificates of Origin, and other required documents. • Coordinate closely with Sales, Warehouse, Inventory, Finance, and Operations teams to ensure material availability, timely deliveries, and alignment with business requirements. • Monitor inventory requirements and consumption patterns and support procurement planning to minimize stock-outs, excess inventory, and unnecessary emergency purchases. • Maintain and evaluate supplier performance based on pricing, quality, delivery performance, responsiveness, and reliability, and develop alternative suppliers to reduce supply risk. • Negotiate and monitor freight rates, transportation costs, and logistics contracts, identifying opportunities to optimize landed cost and improve delivery efficiency. • Ensure all procurement and logistics transactions comply with company policies, approval procedures, contractual requirements, and applicable customs/import regulations. • Maintain accurate procurement and logistics records and prepare periodic reports on purchase status, pending shipments, supplier performance, cost savings, lead times, and logistics expenses. Candidate Profile • Education: Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Commerce, or a related field. • Experience: 5–8 years of hands-on experience in procurement, purchasing, sourcing, import/export, and logistics, preferably within the building materials, timber & joinery, construction materials, trading, or manufacturing industry. • Proven experience in local and international sourcing, supplier development, vendor evaluation, price negotiation, and purchase order management. • Strong commercial negotiation and cost-analysis skills, with the ability to negotiate pricing, payment terms, lead times, freight rates, and other commercial terms. • Good knowledge of international trade, Incoterms, shipping procedures, customs clearance, imports, freight forwarding, and procurement/shipping documentation. • Experience coordinating with suppliers, freight forwarders, shipping lines, transporters, customs clearance agents, warehouses, and internal stakeholders. • Strong ability to manage multiple purchase orders and shipments simultaneously while ensuring on-time delivery and cost efficiency. • Hands-on experience with ERP-based procurement systems, along with strong proficiency in Microsoft Excel and procurement/logistics reporting. • Strong analytical, problem-solving, communication, and stakeholder-management skills. Show more Show less

Manage the end-to-end procurement process, including RFQs, supplier evaluation, price negotiation, purchase orders, order follow-up, and timely delivery of materials. Source and develop local and international suppliers, negotiate competitive prices, payment terms, lead times, and commercial conditions to achieve cost savings and reliable supply. Review purchase requirements, quotations, specifications, and comparative statements to ensure procurement decisions meet quality, cost, availability, and delivery requirements. Coordinate international shipments and logistics activities, including freight forwarders, shipping lines, transporters, customs clearance agents, and other logistics service providers. Monitor purchase orders and shipments from order confirmation through final delivery, proactively resolving delays, shortages, damages, documentation issues, and other supply-chain disruptions. Prepare and verify shipping and import/export documentation, including commercial invoices, packing lists, Bills of Lading/Airway Bills, Certificates of Origin, and other required documents. Coordinate closely with Sales, Warehouse, Inventory, Finance, and Operations teams to ensure material availability, timely deliveries, and alignment with business requirements. Monitor inventory requirements and consumption patterns and support procurement planning to minimize stock-outs, excess inventory, and unnecessary emergency purchases. Maintain and evaluate supplier performance based on pricing, quality, delivery performance, responsiveness, and reliability, and develop alternative suppliers to reduce supply risk. Negotiate and monitor freight rates, transportation costs, and logistics contracts, identifying opportunities to optimize landed cost and improve delivery efficiency. Ensure all procurement and logistics transactions comply with company policies, approval procedures, contractual requirements, and applicable customs/import regulations. Maintain accurate procurement and logistics records and prepare periodic reports on purchase status, pending shipments, supplier performance, cost savings, lead times, and logistics expenses.