Procurement Assistant

Job Code: 6351 Job Title: Procurement Assistant Job Location: Abu Dhabi Resposibilities Purchase Order Placement & Management: Raise and manage purchase orders in accordance with company processes and agreed terms. Ensure timely ordering to meet project schedules and avoid supply disruptions. Liaise with suppliers to confirm order acceptance, delivery dates, and resolve order queries. Maintain accurate order data in SAP and support reporting requirements. Supplier Communication & Support Act as a first-line contact for day-to-day supplier interactions under the guidance of the Senior Buyer. Follow up on open orders, expedite where necessary, and communicate delivery updates to stakeholders. Support the collection and collation of supplier documentation, including CoCs, RoHS/REACH declarations, and compliance certificates. Procurement Process & Compliance Ensure adherence to procurement policies, ethical sourcing principles, and delegated authority limits. b. Support the execution of RFQs (Request for Quotations) and assist in the evaluation of supplier responses. Maintain clean procurement records and ensure audit readiness of transactions. Cost, Quality & Delivery Monitoring Monitor supplier performance with respect to delivery, lead time, and quality, escalating concerns appropriately. Support the Senior Buyer in gathering data for supplier performance reviews and reporting. Identify and flag cost-saving opportunities or inefficiencies within transactional buying activities. Show more Show less

Purchase Order Placement & Management: Raise and manage purchase orders in accordance with company processes and agreed terms. Ensure timely ordering to meet project schedules and avoid supply disruptions. Liaise with suppliers to confirm order acceptance, delivery dates, and resolve order queries. Maintain accurate order data in SAP and support reporting requirements. Supplier Communication & Support: Act as a first-line contact for day-to-day supplier interactions under the guidance of the Senior Buyer. Follow up on open orders, expedite where necessary, and communicate delivery updates to stakeholders. Support the collection and collation of supplier documentation, including CoCs, RoHS/REACH declarations, and compliance certificates. Procurement Process & Compliance: Ensure adherence to procurement policies, ethical sourcing principles, and delegated authority limits. Support the execution of RFQs (Request for Quotations) and assist in the evaluation of supplier responses. Maintain clean procurement records and ensure audit readiness of transactions. Cost, Quality & Delivery Monitoring: Monitor supplier performance with respect to delivery, lead time, and quality, escalating concerns appropriately. Support the Senior Buyer in gathering data for supplier performance reviews and reporting. Identify and flag cost-saving opportunities or inefficiencies within transactional buying activities.