Executive Assistant

Executive Assistant to the CEO 📍 Dubai, UAE 🏢 Ziada DC At Ziada DC, we help entrepreneurs and investors establish companies in the UAE and obtain international residency programs. As our business continues to grow, we are looking for a highly organized and proactive Executive Assistant to work directly with the CEO and support the daily operations of the company. This role is ideal for someone who enjoys working in a fast-paced entrepreneurial environment, managing priorities, coordinating schedules, and ensuring that the CEO’s time is protected and optimized. Key Responsibilities • Manage the CEO’s calendar and schedule meetings efficiently • Screen and prioritize emails and communications • Coordinate internal and external meetings • Arrange business travel, accommodations, and itineraries • Prepare agendas, summaries, and follow-ups for meetings • Coordinate speaking engagements, podcast appearances, and events • Track key projects and deadlines • Act as a liaison between the CEO and internal teams • Assist with confidential tasks and executive-level communication • Ensure smooth day-to-day operations of the CEO’s office The role requires someone who can anticipate needs, solve problems quickly, and maintain strict confidentiality. Requirements • Previous experience as Executive Assistant / Personal Assistant / Operations Coordinator • Strong organizational and time management skills • Ability to manage multiple priorities simultaneously • High attention to detail and professionalism • Excellent communication skills • Experience with calendars, scheduling tools, and email management • Comfortable working directly with leadership Preferred: • Experience supporting founders or executives • Experience in consulting, immigration, or business services What We Offer • Work directly with a fast-growing international business • Exposure to global clients and business operations • Opportunity to grow into operations or management roles • • Professional and supportive working environment Show more Show less

Previous experience as Executive Assistant / Personal Assistant / Operations Coordinator. Strong organizational and time management skills. Ability to manage multiple priorities simultaneously. High attention to detail and professionalism. Excellent communication skills. Experience with calendars, scheduling tools, and email management. Comfortable working directly with leadership.

Manage the CEO’s calendar and schedule meetings efficiently; Screen and prioritize emails and communications; Coordinate internal and external meetings; Arrange business travel, accommodations, and itineraries; Prepare agendas, summaries, and follow-ups for meetings; Coordinate speaking engagements, podcast appearances, and events; Track key projects and deadlines; Act as a liaison between the CEO and internal teams; Assist with confidential tasks and executive-level communication; Ensure smooth day-to-day operations of the CEO’s office.