Procurement Assistant (Freelance)

About The Role Legends Global teams across the world are innate problem solvers and people who thrive on the excitement of developing events that create opportunity and connection. We are meticulous planners, innovative thinkers, relationship specialists and acutely experienced business leaders who love what they do. At Legends Global, we love events, it's what we do. It's a part of our DNA and what drives us. This role involves: • Sourcing and purchasing food, beverages, packaging, consumables, and operational supplies while maintaining the required standards of quality, availability, compliance, and cost efficiency. • Requiring practical F&B procurement and operational experience within Dubai’s hospitality, events, hotel, restaurant, or catering sector. The successful candidate should possess strong supplier-market knowledge, commercial negotiation skills, and a sound understanding of food costs, inventory controls, and operational requirements. Key Areas of Responsibility: • Source and procure food, beverages, packaging, consumables, and F&B operational supplies. • Obtain competitive quotations and negotiate pricing, contracts, rebates, and commercial terms with suppliers. • Develop and maintain relationships with local and international suppliers, conducting regular performance reviews. • Monitor market trends, seasonal pricing, and product availability to mitigate supply-chain risks. • Collaborate with F&B Operations, Finance, Kitchen, and Stores teams to forecast purchasing needs and maintain optimum stock levels. • Identify cost-saving opportunities and support food-cost analysis, purchase-price variance reviews, and budget control. • Ensure all procured products meet approved quality, food-safety, and brand standards. • Support event operations, new menu launches, and product sourcing within agreed timelines. • Maintain accurate purchase orders, supplier records, contracts, and supporting documentation. • Ensure full compliance with UAE food-safety regulations, company procurement policies, and the authorisation matrix. • Prepare procurement reports covering spend, cost savings, variances, and supplier performance. • Support internal and external audits and address procurement-related findings promptly. As part of our commitment to national talent development, this position is open to UAE National applicants, and we strongly encourage qualified professionals to apply. This role is on a freelancer agreement, and it requires the candidate to have their own visa / sponsorship. A detailed job description can be found below. About You Everyday our people are responsible for delivering extraordinary experiences for every guest who walks through our doors. You will have a shared values and people-centric mind set and genuinely want to make a difference. That's what makes you stand out from the crowd and why we want to meet with you. You should have: Qualifications: • Degree or certification in Finance, Supply Chain, Business Administration, or any other related field. Experience: • Minimum 3-5 years’ experience in similar role. • Prior F&B procurement or operational experience within Dubai’s hospitality, events, hotel, restaurant, or catering sector • Sound knowledge of food costing, inventory management, product specifications, and supplier evaluation • Familiarity with Dubai’s F&B suppliers, distributors, pricing practices, and regulatory requirements • Strong proficiency in Microsoft Excel and experience using procurement, ERP, or inventory-management systems • Previous experience in the UAE, preferably in the event industry. • Excellent oral and written communication skills. • Fluent in English. • Arabic is a plus. Skills and Knowledge Requirements: • Ability to work unsupervised. • Strong presentation and communication skills. • IT literate including the full Microsoft Office Suite. • Ability to work with multicultural team. • Listening skills. • Creative thinking. • Influential communicator. • Commercial negotiation and cost management. • Supplier sourcing and relationship management. • F&B product and market knowledge. • Inventory and food-cost management. • Analytical and reporting skills. • Planning and organizational skills. • Problem-solving and sound decision-making. • Stakeholder communication and collaboration. • Attention to detail and compliance. Personal Qualities: • Friendly and amicable personality. • Excellent listening and communication skills at all levels. • Excellent internal and external stakeholder management skills. • Excellent personal presentation and grooming. • Willingness to work as a team member and accept direction. • Can do attitude without compromise of safety. • Ability to work under pressure and meet deadlines. Show more Show less

Qualifications: Degree or certification in Finance, Supply Chain, Business Administration, or any other related field. Experience: Minimum 3-5 years’ experience in a similar role. Prior F&B procurement or operational experience within Dubai’s hospitality, events, hotel, restaurant, or catering sector. Sound knowledge of food costing, inventory management, product specifications, and supplier evaluation. Familiarity with Dubai’s F&B suppliers, distributors, pricing practices, and regulatory requirements. Strong proficiency in Microsoft Excel and experience using procurement, ERP, or inventory-management systems. Previous experience in the UAE, preferably in the event industry. Excellent oral and written communication skills. Fluent in English. Arabic is a plus.

Source and procure food, beverages, packaging, consumables, and F&B operational supplies. Obtain competitive quotations and negotiate pricing, contracts, rebates, and commercial terms with suppliers. Develop and maintain relationships with local and international suppliers, conducting regular performance reviews. Monitor market trends, seasonal pricing, and product availability to mitigate supply-chain risks. Collaborate with F&B Operations, Finance, Kitchen, and Stores teams to forecast purchasing needs and maintain optimum stock levels. Identify cost-saving opportunities and support food-cost analysis, purchase-price variance reviews, and budget control. Ensure all procured products meet approved quality, food-safety, and brand standards. Support event operations, new menu launches, and product sourcing within agreed timelines. Maintain accurate purchase orders, supplier records, contracts, and supporting documentation. Ensure full compliance with UAE food-safety regulations, company procurement policies, and the authorisation matrix. Prepare procurement reports covering spend, cost savings, variances, and supplier performance. Support internal and external audits and address procurement-related findings promptly.