Back Office Manager- Operations

Job description: We are seeking a dynamic Back Office Manager to join our team with 3+ years experience. The ideal candidate will have a proven track record in operations, a deep understanding of office administration, and the ability to work collaboratively across departments. Key Responsibilities: 1. Back Office Management • Operational Support: Oversee internal processes, manage databases, and ensure proper filing and record-keeping. • Inventory Management: Monitor office supplies and ensure timely reordering. • Financial Administration: Handle billing, invoicing and budgeting. Basic accounting functions in collaboration with finance with regards to payables and receivables. • Compliance: Ensure adherence to company policies and relevant regulations. • Client Relations & Follow-ups: Engage with clients to follow-up on outstanding invoices, ensuring timely payments. Address client concerns via email and telephone, including inquiries about products, services, and solutions. • Cheque Collection Scheduling: Coordinate with clients to schedule cheque collections and ensure timely processing. 2. Office Management • Office Environment: Ensure a clean, organized, and productive workspace for all employees. • Facility Management: Coordinate with the building management for maintenance and services (cleaning, repairs, etc.). • Health & Safety: Ensure compliance with safety protocols and implement risk assessments as needed. • Calendar Management: Oversee scheduling of meetings, events, and appointments for management and staff. • Contract management: Ensuring all company contracts are up-to-date and compliant with regulations, including the Trade License, MOA (Memorandum of Association), and other legal documentation. • Document Tracking: Maintain records of contract renewals, deadlines, and necessary amendments. • Asset Tracking & Allocation: Maintain detailed records of company assets, including company cars and employee-assigned equipment (laptops, phones, etc.), and ensure that employees receive the necessary documentation and equipment. • Maintenance & Audits: Oversee the regular maintenance and updates of company vehicles and equipment. 3. Human Resources Assistance: · Employee Onboarding and Offboarding: Collaborate with HR and PRO for onboarding processes, ensuring employees have necessary documents and equipment. • Payroll Support: Verify attendance and assist with payroll processing. • Employee Welfare: Coordinate with HR to implement employee engagement activities and wellness programs. Experience & Qualification : • Work experience : 3-6 years of UAE experience. • Bachelor's degree in a relevant field or equivalent combination of education and experience. • Solid Administration skills required. • Advanced English language skill is a must. • Females ONLY apply. • Should be available to join immediately  Salary Range : AED 5000 - AED 5500 Show more Show less

Work experience: 3-6 years of UAE experience. Bachelor's degree in a relevant field or equivalent combination of education and experience. Solid Administration skills. Advanced English language skill. Females ONLY apply. Should be available to join immediately.