Executive Assistant

Inception42, a G42 company, is the region’s leading innovator of AI-powered domain-specific as well as industry-agnostic products, built on a rich heritage of research and development. Within the G42 ecosystem, Inception functions as the core intelligence layer – transforming data and compute infrastructure into real-world, applied AI solutions. Beyond its commercial endeavors, Inception is committed to creating positive societal impact. For more information, please visit www.inception42.ai Overview: We are looking for an Executive Assistant to create operating leverage for senior leadership in a fast-moving AI technology company. You will keep priorities clear, communication precise, and execution moving across a high-volume, high-context environment. The role involves managing complex calendars, travel, meetings, briefings, follow-ups, and day-to-day coordination across internal stakeholders and external partners. Success requires discretion, sound judgment, strong organization, and the ability to stay calm and accurate as priorities shift. Responsibilities: • Own complex calendar management, scheduling, and meeting logistics across internal and external stakeholders. • Align time and attention to the highest-priority work, resolving conflicts and protecting space for critical decisions. • Prepare agendas, briefing notes, meeting materials, and follow-up actions so discussions lead to clear decisions and next steps. • Coordinate domestic and international travel, including itineraries, visas, accommodation, ground transport, and last-minute changes. • Track decisions, commitments, action items, and dependencies across meetings and leadership priorities, driving timely follow-through. • Manage sensitive information and communications with discretion, accuracy, and strong professional judgment. • Use AI-enabled productivity tools where appropriate to improve research, briefing preparation, note synthesis, and administrative workflows. • Improve administrative processes, communication routines, and operating cadence to increase speed and reliability. • Collaborate closely with finance, people, legal, operations, product, and business teams to keep cross-functional work moving. • Coordinate leadership meetings, external visits, events, and offsites with disciplined planning and execution. • Anticipate issues early and resolve scheduling, logistical, and operational blockers before they affect delivery. Qualifications: • Strong experience supporting senior executives in a fast-paced, high-accountability environment. • Excellent organizational skills and attention to detail across scheduling, communication, logistics, and follow-through. • Proven ability to manage competing priorities, shifting timelines, and high-volume coordination without losing accuracy. • Clear written and verbal communication, with the judgment to tailor information for senior internal and external stakeholders. • High discretion, professionalism, and sound judgment when handling confidential or time-sensitive matters. • A proactive execution mindset, with the ability to anticipate needs, solve problems independently, and close loops. • Comfort operating across ambiguity and making sensible decisions with incomplete information. • Strong working knowledge of Microsoft 365, calendar and travel systems, expense management, and modern productivity tools. Nice to Have • Experience supporting senior leadership in technology, AI, product, or another complex operating environment. • Experience coordinating international travel and cross-border stakeholder engagements. • Experience running leadership meetings, executive visits, or multi-day offsites. Closing Inception42 is building AI systems designed for practical deployment at scale — across industries, infrastructure, and national-level initiatives. If you want to work close to both advanced AI capability and real-world execution, we’d like to hear from you. What We Look For If you are a performance-driven, inquisitive mind with the agility to adapt to ambiguity, you will fit right in. You should be eager to explore opportunities to build meaningful collaborations with stakeholders and aspire to create unique customer-centric solutions. Bias for action and a passion to conquer new frontiers in the AI space is at the heart of the Inception42 community. What Working At Inception42 Offers • Culture: An open, diverse and inclusive environment with a global vision that encourages personal growth and focuses on ground-breaking, industry-first innovations. • Career: Outstanding learning, development & growth opportunities via structured training programs and innovative, high-tech projects. • Rewards: A competitive remuneration package with a host of perks including healthcare, education support, leave benefits and more. If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible. Show more Show less