Receptionist (UAEN)

Description Behind every transformative infrastructure project is a network of people, systems, and ideas working in sync. We are a leading buildings, infrastructure engineering and advisory firm with over 90 years of experience across Africa and the Middle East. While our work shapes physical infrastructure, from schools to stadiums, dams to bridges, it is powered by the strength of our people and the systems that support them. We are seeking individuals who bring clarity, structure, and insight to complex environments, enabling our teams to deliver meaningful, sustainable impact at scale. About the role: The Receptionist will be the first point of contact for Zutari’s Dubai office, creating a professional, welcoming, and efficient front-of-house experience for clients, visitors, and employees. This role plays an important part in ensuring the smooth day-to-day running of the office, supporting administrative coordination, facilities-related activities, and visitor engagement. Key Responsibilities • Welcome visitors, clients, and employees in a professional and friendly manner, ensuring an excellent front-desk experience. • Answer, screen, and redirect incoming calls promptly and professionally, taking accurate messages where required. • Monitor the arrival and departure of all visitors, clients, and employees at reception. • Manage visitor sign-in processes and coordinate access to meeting rooms and office spaces. • Escort or direct visitors to the relevant meeting rooms or office areas as required. • Maintain a neat, organised, and professional reception and front-of-house environment at all times. • Coordinate the housekeeping and presentation of reception, meeting rooms, and conference spaces. • Support meeting room bookings and ensure rooms are prepared for internal and external meetings. • Assist with courier coordination, deliveries, and general front-desk correspondence. • Assist in dispatching and signing in fleet vehicles where required. • Provide day-to-day office administration support and assist with general office management activities. • Support the planning and coordination of client-facing or executive events hosted by Zutari when required. • Collaborate with corporate support teams to ensure a seamless and positive experience for all visitors and staff. • Assist the Facilities Manager with general administrative tasks as needed.’ Minimum Requirements • This opportunity is open to UAE Nationals (Emirati) only. • Minimum of 2 years’ experience in a receptionist, front desk, office support, or administrative role. • Experience in a professional office or corporate environment would be advantageous. • Strong administrative and organisational skills. • Ability to produce accurate, high-quality work with excellent attention to detail. • Willingness to learn and take initiative. • Ability to work under pressure and manage multiple priorities effectively. • Good time management and coordination skills. • Strong interpersonal skills and ability to collaborate with a wide range of stakeholders. • Proficiency in Microsoft Office applications such as Outlook, Word, and Excel. • Strong verbal and written communication skills in English; Arabic would be advantageous. Skills And Characteristics • Outgoing and professional personality with a positive and service-oriented attitude • Attentive, friendly, helpful, and courteous manner • Strong customer service and relationship-building skills • Well-presented and confident in dealing with clients and senior stakeholders • Reliable, proactive, and adaptable • Able to handle confidential information with discretion • Strong sense of ownership and accountability We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employ Show more Show less

Minimum Requirements: This opportunity is open to UAE Nationals (Emirati) only. Minimum of 2 years’ experience in a receptionist, front desk, office support, or administrative role. Experience in a professional office or corporate environment would be advantageous. Strong administrative and organisational skills. Ability to produce accurate, high-quality work with excellent attention to detail. Willingness to learn and take initiative. Ability to work under pressure and manage multiple priorities effectively. Good time management and coordination skills. Strong interpersonal skills and ability to collaborate with a wide range of stakeholders. Proficiency in Microsoft Office applications such as Outlook, Word, and Excel. Strong verbal and written communication skills in English; Arabic would be advantageous.

Key Responsibilities: Welcome visitors, clients, and employees in a professional and friendly manner, ensuring an excellent front-desk experience. Answer, screen, and redirect incoming calls promptly and professionally, taking accurate messages where required. Monitor the arrival and departure of all visitors, clients, and employees at reception. Manage visitor sign-in processes and coordinate access to meeting rooms and office spaces. Escort or direct visitors to the relevant meeting rooms or office areas as required. Maintain a neat, organised, and professional reception and front-of-house environment at all times. Coordinate the housekeeping and presentation of reception, meeting rooms, and conference spaces. Support meeting room bookings and ensure rooms are prepared for internal and external meetings. Assist with courier coordination, deliveries, and general front-desk correspondence. Assist in dispatching and signing in fleet vehicles where required. Provide day-to-day office administration support and assist with general office management activities. Support the planning and coordination of client-facing or executive events hosted by Zutari when required. Collaborate with corporate support teams to ensure a seamless and positive experience for all visitors and staff. Assist the Facilities Manager with general administrative tasks as needed.