Executive Assistant

Who We Are We help to create icons. We help to build marvels. Our products feature in some of the most iconic buildings in the world. RAK Ceramics is one of the largest ceramics brands globally, specializing in ceramic and gres porcelain wall and floor tiles, sanitaryware, faucets, and tableware. Headquartered in the United Arab Emirates, we serve clients in over 150 countries through operational hubs in Europe, the Middle East and North Africa, Asia, North & South America, and Australia. With over 12,000 employees from 40+ nationalities, we are a truly global and diverse organization. RAK Ceramics is publicly listed on the Abu Dhabi Securities Exchange (ADX) and the Dhaka Stock Exchange. The Role The Executive Assistant is responsible for providing comprehensive executive and business support to the Vice President – Commercial, ensuring the smooth execution of strategic priorities and day-to-day operations. The role serves as a key coordination point across teams by facilitating effective communication, monitoring business initiatives, preparing reports and presentations, and supporting informed decision-making. Acting as a trusted extension of the Vice President – Commercial, the incumbent will proactively follow up on key business actions, coordinate executive meetings and travel, manage schedules and priorities, and maintain effective relationships with internal and external stakeholders. The role requires a high level of professionalism, discretion, business acumen, and the ability to operate effectively in a fast-paced commercial environment. What You Will Be Doing • Manage the Vice President's calendar, meetings, priorities, and day-to-day executive activities. • Follow up with Country Vice Presidents and senior stakeholders on agreed actions, deliverables, and deadlines. • Prepare executive summaries, presentations, reports, dashboards, and meeting briefing materials. • Track commercial performance indicators and highlight key business trends, risks, and opportunities. • Coordinate leadership meetings, prepare agendas, and monitor closure of action items. • Liaise with internal and external stakeholders on behalf of the Vice President while ensuring professionalism and confidentiality. • Support business initiatives, projects, and research activities as required. • Organize domestic and international travel arrangements, including flights, accommodation, itineraries, visas, and meeting schedules. • Manage expense claims, invoices, and related administrative documentation. • Proactively identify issues, anticipate business needs, and recommend practical solutions to improve efficiency and execution. What We Are Looking For Some of the key competencies required for the role include: Functional • Strong executive support and stakeholder management capabilities. • Advanced proficiency in Microsoft Excel, PowerPoint, and Outlook. • Strong analytical and numerical skills with the ability to interpret business information. • Ability to prepare professional presentations, reports, dashboards, and meeting summaries. • Strong organizational skills with the ability to manage multiple priorities and deadlines. • Ability to conduct research, gather information, and support business projects. • Comfortable working with senior leadership and driving accountability across stakeholders. Behavioural • Proactive, self-driven, and highly resourceful. • Strong communicator with excellent verbal and written English skills. • Assertive and confident in following up with senior stakeholders and driving outcomes. • Commercially minded with sound business judgment. • Curious, eager to learn, and open to taking on new challenges. • Professional, discreet, and capable of handling confidential information. • Adaptable and comfortable operating in a fast-paced environment. Our Ideal Match • Bachelor's degree in any discipline is mandatory. • Approximately 3–5 years of experience as an Executive Assistant or in a similar role supporting senior leadership. • Experience in a commercial, regional, or multi-business environment would be advantageous. • Strong command of English is essential; Arabic is an advantage. • Tech-savvy with the ability to quickly learn and utilize digital tools and systems. • Demonstrated ability to engage with senior stakeholders, manage follow-ups, and ensure deliverables are completed. • Experience supporting projects, business initiatives, or process improvement activities would be beneficial. • Willingness to travel occasionally for business requirements, both locally and internationally. RAK Ceramics is an Equal Opportunity Employer. We do not discriminate on the basis of race, colour, religion, gender, nationality, disability, age, or marital status. Show more Show less

Bachelor's degree in any discipline is mandatory. Approximately 3–5 years of experience as an Executive Assistant or in a similar role supporting senior leadership. Experience in a commercial, regional, or multi-business environment would be advantageous. Strong command of English is essential; Arabic is an advantage. Tech-savvy with the ability to quickly learn and utilize digital tools and systems. Demonstrated ability to engage with senior stakeholders, manage follow-ups, and ensure deliverables are completed. Experience supporting projects, business initiatives, or process improvement activities would be beneficial. Willingness to travel occasionally for business requirements, both locally and internationally.

Manage the Vice President's calendar, meetings, priorities, and day-to-day executive activities. Follow up with Country Vice Presidents and senior stakeholders on agreed actions, deliverables, and deadlines. Prepare executive summaries, presentations, reports, dashboards, and meeting briefing materials. Track commercial performance indicators and highlight key business trends, risks, and opportunities. Coordinate leadership meetings, prepare agendas, and monitor closure of action items. Liaise with internal and external stakeholders on behalf of the Vice President while ensuring professionalism and confidentiality. Support business initiatives, projects, and research activities as required. Organize domestic and international travel arrangements, including flights, accommodation, itineraries, visas, and meeting schedules. Manage expense claims, invoices, and related administrative documentation. Proactively identify issues, anticipate business needs, and recommend practical solutions to improve efficiency and execution.