Administrative Assistant

Our world depends on rocks, minerals, metals and other raw materials – the building blocks of modern society. As an industry leader, Metso helps transform these essential materials to enable sustainable modern life. Our solutions and services support everything from renewable energy and electrification to the infrastructure and digital economy shaping our future. Together, we help our customers meet growing demand while driving the industry toward a more sustainable use of the earth’s natural resources. Join nearly 18,000 Metsonites worldwide, each bringing unique expertise and experience to positive change. At Metso, you’re supported by a growth culture built on safety, wellbeing, inclusion and collaboration. This is your opportunity to make an impact and rise above the possible. Job posting end date: Meso Dubai is looking for Admin assistant to join our team. What you do: • Manage and reconcile office petty cash, ensuring all transactions are accurately recorded, fully supported by appropriate documentation, and compliant with company financial policies. • Monitor and control office-related expenditures by processing invoices, maintaining accurate expense records, • Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, visa support (where applicable), and travel itineraries for employees and visiting executives while ensuring cost efficiency and adherence to company travel policies. • Oversee transportation logistics by arranging airport transfers, coordinating with drivers and external transportation providers, and maintaining transportation schedules for employees and visitors. • Plan, organize, and coordinate corporate events, team-building activities, employee engagement initiatives, and company gatherings, including venue selection, hotel and restaurant reservations, and event logistics. • Manage all logistical requirements for internal meetings, conferences, workshops, and company events to ensure seamless execution. • Maintain office supplies, pantry inventory, and consumables by monitoring stock levels, coordinating procurement, and ensuring uninterrupted office operations. • Handle general administrative correspondence, including emails, telephone inquiries, courier services, and incoming and outgoing postal communications. • Ensure the office environment is clean, organized, and well-maintained while promoting compliance with Quality, Health, Safety, and Environment (QHSE) standards and company policies. • Support procurement and vendor management activities by coordinating with suppliers, obtaining quotations, processing purchase requests, and monitoring vendor performance related to administrative services. • Coordinate meeting room bookings and conference facilities, including virtual meeting arrangements, ensuring all required equipment and presentation materials are available and functioning properly. • Maintain an accurate inventory of office assets, including IT equipment, office furniture, fixtures, and pantry appliances, ensuring proper tracking, maintenance, and periodic verification. • Provide general administrative support to management and various departments, contributing to the efficient day-to-day operation of the office. Who You are: • Bachelor's degree in Business Administration, Office Management, or a related discipline. Equivalent experience may be considered. • Minimum of 2–4 years of experience in an administrative, office coordination, or executive support role. • Experience in travel coordination, event planning, vendor management, and office administration is preferred. • Excellent organizational, planning, and multitasking abilities with strong attention to detail. • Strong verbal and written communication skills with the ability to interact professionally at all organizational levels. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). • Sound problem-solving and decision-making capabilities with the ability to prioritize tasks effectively. • High level of integrity and discretion in handling confidential information. • Strong customer service orientation and a proactive, solution-focused approach. • Ability to work independently as well as collaboratively within a team environment. Metso is committed to pay equity and transparent reward practices globally. Compensation information is shared in line with local legislation and applicable recruitment practices. How to join - Working at Metso - About Metso - Diversity and Inclusion - Meet our people Metso is an equal opportunity employer committed to fostering an inclusive and diverse workforce culture. All qualified applicants will receive consideration for employment without regard to race, religion, color, nationality, gender, gender identity, sexual orientation, age, status as a protected veteran or status as a qualified individual with a disability. Metso is a frontrunner in sustainable technologies, end-to-end solutions and services for the aggregates, minerals processing and metals refining industries globally. We improve our customers’ energy and water efficiency, increase their productivity, and reduce environmental risks with our product and service expertise. We are the partner for positive change. Metso is headquartered in Espoo, Finland. At the end of 2025 Metso had close to 18,000 employees in around 50 countries, and sales in 2025 were about EUR 5.3 billion. Metso is listed on the Nasdaq Helsinki. metso.com Show more Show less

Bachelor's degree in Business Administration, Office Management, or a related discipline. Equivalent experience may be considered. Minimum of 2–4 years of experience in an administrative, office coordination, or executive support role. Experience in travel coordination, event planning, vendor management, and office administration is preferred. Excellent organizational, planning, and multitasking abilities with strong attention to detail. Strong verbal and written communication skills with the ability to interact professionally at all organizational levels. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Sound problem-solving and decision-making capabilities with the ability to prioritize tasks effectively. High level of integrity and discretion in handling confidential information. Strong customer service orientation and a proactive, solution-focused approach. Ability to work independently as well as collaboratively within a team environment.

Manage and reconcile office petty cash, ensuring all transactions are accurately recorded, fully supported by appropriate documentation, and compliant with company financial policies. Monitor and control office-related expenditures by processing invoices, maintaining accurate expense records. Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, visa support (where applicable), and travel itineraries for employees and visiting executives while ensuring cost efficiency and adherence to company travel policies. Oversee transportation logistics by arranging airport transfers, coordinating with drivers and external transportation providers, and maintaining transportation schedules for employees and visitors. Plan, organize, and coordinate corporate events, team-building activities, employee engagement initiatives, and company gatherings, including venue selection, hotel and restaurant reservations, and event logistics. Manage all logistical requirements for internal meetings, conferences, workshops, and company events to ensure seamless execution. Maintain office supplies, pantry inventory, and consumables by monitoring stock levels, coordinating procurement, and ensuring uninterrupted office operations. Handle general administrative correspondence, including emails, telephone inquiries, courier services, and incoming and outgoing postal communications. Ensure the office environment is clean, organized, and well-maintained while promoting compliance with Quality, Health, Safety, and Environment (QHSE) standards and company policies. Support procurement and vendor management activities by coordinating with suppliers, obtaining quotations, processing purchase requests, and monitoring vendor performance related to administrative services. Coordinate meeting room bookings and conference facilities, including virtual meeting arrangements, ensuring all required equipment and presentation materials are available and functioning properly. Maintain an accurate inventory of office assets, including IT equipment, office furniture, fixtures, and pantry appliances, ensuring proper tracking, maintenance, and periodic verification. Provide general administrative support to management and various departments, contributing to the efficient day-to-day operation of the office.