Administrator / Finance Executive

Title: Administrator / Finance Executive. Reporting to the General Manager, you’ll keep the company’s people administration, payroll and corporate compliance running smoothly. You’ll own the employee lifecycle from offer letter to final settlement, prepare payroll inputs for Finance, and make sure license's and insurance policies never lapse. You’ll be the main link between employees, departments, the General Manager, the Finance team and external service providers. Employee Onboarding, Tracking & Offboarding - Prepare offer letters for General Manager approval - Coordinate visa applications, medicals, Tawjeeh and renewals with the company’s PRO provider - Enroll new joiners in medical insurance and remove leavers from the policy - Arrange devices, email accounts and system access for new joiners with the IT provider - Coordinate visa cancellations, recover company devices and close system access for leavers - Prepare final settlements, including end-of-service gratuity - Draft employment agreements, contracts, salary adjustment, promotion and termination letters - Issue salary, employment and experience certificates, NOCs and salary transfer letters - Keep gratuity, leave, salary and employee trackers accurate, updating them several times a week - Screen and interview interns each season, prepare intern agreements and NOCs, and process intern payments Payroll (WPS) & Finance Support - Prepare the monthly pay run and pass payroll inputs to Finance - Process salaries through WPS and issue monthly pay slips - Review payables reports from the Finance team - Set up bank payments for General Manager approval and release - Follow up with the sales team and customers on receivables - Calculate quarterly partner commissions and process payments with Finance - Coordinate documents and portal submissions for an overseas group entity with its corporate service provider Corporate Compliance & Document Management - Track all renewal dates and start renewals early to avoid lapses - Coordinate renewals of the trade license, establishment card, Hassantuk (Dubai Civil Defense) subscription, and liability, workmen’s compensation and medical insurance policies - Keep company files on OneDrive organised, current and correctly filed - Update shared documents and trackers every two weeks - Handle vendor registrations, keeping bank details, VAT certificates, license copies and other documents up to date on supplier portals - Support the sales team with documentation for new corporate clients Benefits - A varied, hands-on role with a well-known Dubai leisure attraction - Direct reporting line to the General Manager - Broad exposure across HR administration, payroll, finance and compliance

Employee Onboarding, Tracking & Offboarding; Payroll (WPS) & Finance Support; Corporate Compliance & Document Management. Responsibilities include preparing offer letters, coordinating visa applications and renewals, enrolling new joiners in medical insurance, arranging devices and system access, preparing final settlements and end-of-service gratuity, drafting employment agreements and various letters, maintaining trackers, screening interns, processing intern payments; preparing monthly pay run, processing salaries via WPS, reviewing payables, setting up bank payments, following up on receivables, calculating partner commissions, coordinating documentation for overseas group entity; tracking renewals of licenses and policies, maintaining organized files, updating documents and trackers, handling vendor registrations, and supporting sales documentation for new corporate clients.