Senior Procurement Officer - AI & Process Automation

About the role

Requirements

• - Minimum 5+ years of experience in procurement, purchasing, or supply chain operations, preferably in real estate development, construction, contracting, or engineering.
• - Strong practical knowledge of end-to-end procurement processes and supplier/vendor management.
• - Demonstrated experience implementing AI tools, workflow automation, or digital process improvements in procurement or related business operations.
• - Ability to identify manual processes and independently develop practical solutions to automate them.
• - Hands-on familiarity with AI tools and automation platforms such as ChatGPT, Claude, Microsoft Power Automate, Make, Zapier, n8n, or equivalent tools.
• - Experience with Excel automation, structured data processing, document extraction, reporting, and workflow integration.
• - Strong understanding of quotation comparison, purchase orders, supplier negotiations, procurement documentation, delivery tracking, and cost control.
• - Experience working with ERP, procurement management, accounting, or inventory systems is an advantage.
• - Strong analytical, organisational, negotiation, and problem-solving skills.
• - Ability to work independently, manage multiple priorities, and collaborate across departments.
• - A practical, improvement-oriented mindset with the ability to turn automation ideas into working solutions.
• - Previous procurement experience with a real estate developer, construction company, or main contractor.
• - Familiarity with construction materials, MEP procurement, subcontractor sourcing, and project-based purchasing.
• - Experience automating purchase-to-pay workflows, supplier documentation, invoice processing, or approval systems.
• - Ability to demonstrate previous automation projects, measurable efficiency improvements, or workflow examples.
• We are looking for someone who can do more than manage purchasing activities - we need a procurement professional who can transform how the department operates through AI and automation.

Responsibilities

• Procurement & Vendor Management
• - Manage end-to-end procurement activities, from identifying requirements and sourcing suppliers to purchase orders, delivery coordination, and invoice verification.
• - Source, evaluate, negotiate with, and maintain relationships with vendors, suppliers, contractors, and service providers.
• - Obtain and compare quotations, prepare bid comparisons, and recommend suppliers based on price, quality, lead time, reliability, and contractual terms.
• - Negotiate pricing, payment terms, delivery schedules, and other commercial conditions to achieve cost savings.
• - Coordinate with project, engineering, finance, and site teams to understand procurement requirements and ensure timely availability of materials and services.
• - Manage purchase requisitions, purchase orders, supplier documentation, delivery tracking, and invoice coordination.
• - Maintain an updated supplier database, procurement records, contracts, and pricing information.
• - Monitor supplier performance, resolve procurement-related issues, and ensure compliance with company policies and approval procedures.
• - Support procurement planning, budget control, cost analysis, and reporting.
• - Where applicable, manage procurement of construction materials, building supplies, MEP materials, equipment, subcontracted services, and other project-related requirements.
• AI, Automation & Process Improvement
• - Review existing procurement workflows and identify opportunities to automate manual and repetitive tasks.
• - Design and implement AI-powered and rule-based workflows for procurement operations.
• - Automate processes such as purchase requisitions, quotation collection and comparison, purchase order preparation, supplier onboarding, document processing, approval workflows, and procurement reporting.
• - Implement automated extraction and processing of information from quotations, invoices, purchase orders, contracts, and other supplier documents.
• - Use AI tools to assist with supplier research, quotation analysis, document summarisation, procurement reporting, and data organisation.
• - Develop automated tracking systems for purchase requests, order status, delivery timelines, pending approvals, contract expiry dates, and supplier follow-ups.
• - Integrate procurement workflows with existing ERP systems, spreadsheets, databases, and other business tools wherever feasible.
• - Establish automated alerts, dashboards, and reports to improve visibility into procurement costs, supplier performance, order status, and potential delays.
• - Identify opportunities to reduce processing time, manual data entry, errors, and unnecessary administrative work.
• - Work with relevant stakeholders to implement, test, document, and continuously improve automation solutions.
• - Ensure appropriate human review, data accuracy, confidentiality, and approval controls for AI-assisted procurement decisions.

Skills

• AI tools (ChatGPT, Claude)
• Microsoft Power Automate
• Make (Integromat)
• Zapier
• n8n
• Excel automation
• structured data processing
• document extraction
• quotation analysis
• purchase orders
• supplier negotiations
• ERP integration
• procurement management
• inventory systems
• cost control
• vendor management
• contract management
• MEP procurement
• construction materials