Logistic Operation Specialist

JOB PURPOSE / OBJECTIVE Coordinate and manage end-to-end logistics operations to ensure safe, timely, and cost-effective delivery of materials by collaborating with stakeholders, overseeing logistics service providers, monitoring shipments, controlling costs and invoices, and aligning processes with IMI policies, incoterms, and project requirements. KEY ACCOUNTABILITIES • Adhere to IMI policies and safety standards. • Work with all the stakeholders to understand the needs and wants and agree on work process. • Develop logistics plan and materials movements from supplier to IMI and communicate the same with the logistics services provider. • Provide quotations for materials delivery to purchasing team/estimator. • Manage the project materials delivery schedule (SEA, AIR, ROAD) • Monitor and manage the performance of the logistics service provider and ensure the performance is meeting the agreed KPI. • Follow up the shipments with the logistics services provider and have an accurate update about the status of the shipments. • Verify and manage the logistics service provider invoices in ERP system. • Manage the operation process between IMI and the logistics services provider starting from sending the RFQ until the payment of the service provider invoice. • Work closely with purchasing team to identify the materials delivery incoterms (FOB, CFR, CIF, FAS…etc.) and ensure safe and on time delivery of materials. • Work with the purchasing team to develop a work process for the flow of documents from suppliers to logistics departments. • Liaise with finance for payments for the logistics services. Requirements: QUALIFICATIONS & EXPERIENCE Education • Bachelor’s degree or equivalent. Experience • Minimum 3 – 6 years of experience in related job’s role. Languages • English

Coordinate and manage end-to-end logistics operations to ensure safe, timely, and cost-effective delivery of materials by collaborating with stakeholders, overseeing logistics service providers, monitoring shipments, controlling costs and invoices, and aligning processes with IMI policies, incoterms, and project requirements. Adhere to IMI policies and safety standards. Work with stakeholders to understand needs and agree on work processes. Develop logistics plan and materials movements from supplier to IMI and communicate with the logistics services provider. Provide quotations for materials delivery to purchasing team/estimator. Manage the project materials delivery schedule (SEA, AIR, ROAD). Monitor and manage the performance of the logistics service provider and ensure KPI achievement. Follow up shipments with providers and maintain accurate status updates. Verify and manage logistics service provider invoices in ERP. Manage the operation process from RFQ to payment of service provider invoice. Work with purchasing to identify incoterms (FOB, CFR, CIF, FAS) and ensure safe and on-time delivery. Develop a work process for document flow from suppliers to logistics. Liaise with finance for payments.