HSE Administrator

Saipem is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is “One Company” organized into business lines: Asset Based Services, Drilling, Energy Carriers, Offshore Wind, Sustainable Infrastructures, Robotics & Industrialized Solutions. Always oriented towards technological innovation, the company’s purpose is “Engineering for a sustainable future”. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than 50 countries around the world and employs about 30,000 people of over 130 nationalities. Job Title: HSE Administrator Role Purpose (Mission) The HSE Administrator provides essential administrative and coordination support to the Health, Safety & Environment (HSE) function. The role ensures accurate documentation, reporting, and tracking of HSE activities to support the implementation and continuous improvement of the HSE Management System across projects and operational activities. Key Responsibilities Support the preparation, updating, and distribution of HSE procedures, guidelines, and safety communications. Maintain and organize HSE documentation, records, and compliance registers. Assist in HSE reporting activities, including incident logs, safety statistics, and KPI tracking. Support incident reporting and follow-up tracking, ensuring timely documentation and closure of actions. Assist in internal HSE audits by preparing records, evidence, and audit documentation. Help coordinate risk assessment documentation (e.g., HAZID/HAZOP registers, risk assessment records) and ensure updates are properly recorded. Track HSE training records, certifications, and compliance requirements. Support emergency preparedness activities by maintaining drill records and related documentation. Assist in managing Permit-to-Work documentation flow and approvals (administrative support role). Provide administrative support for subcontractor HSE documentation compliance (e.g., safety submissions, records tracking). Ensure proper filing and traceability of HSE-related documents in line with company systems. Support communication of HSE updates, lessons learned, and safety alerts. Core Skills & Knowledge (Adapted from HSE Engineer Profile) Understanding of HSE management systems and basic knowledge of standards (e.g., ISO 45001, ISO 14001). Ability to manage documentation systems and maintain structured records. Basic understanding of HSE reporting systems and incident tracking processes. Awareness of HSE risk management concepts and terminology. Knowledge of safety procedures, permits, and workplace safety practices (support level). Familiarity with audit and inspection processes (administrative support role). Strong data entry accuracy and attention to detail. Ability to coordinate between engineering, construction, and HSE teams for information flow. Key Competencies Organizational and document control skills Attention to detail and accuracy in reporting Communication and coordination ability Confidentiality and compliance awareness Basic analytical understanding of HSE data What can we offer you: Fixed-term contract Corporate Benefits: We offer a comprehensive benefits package. Working model: 48 hours weekly, Monday-Friday. Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals. Location: UAE, Abu Dhabi Additional Information We support your development! Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don’t hesitate to apply anyway through our spontaneous application form! We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress. Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem. Find out more on our career page here One vision, many paths, limitless possibilities. PRIVACY POLICY In accordance with the UAE Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data (PDPL) and, the Abu Dhabi Global Market (ADGM) Data Protection Regulations 2021. (“GDPR”). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16). #LI-ZI1

Core Skills & Knowledge (Adapted from HSE Engineer Profile): Understanding of HSE management systems and basic knowledge of standards (e.g., ISO 45001, ISO 14001). Ability to manage documentation systems and maintain structured records. Basic understanding of HSE reporting systems and incident tracking processes. Awareness of HSE risk management concepts and terminology. Knowledge of safety procedures, permits, and workplace safety practices (support level). Familiarity with audit and inspection processes (administrative support role). Strong data entry accuracy and attention to detail. Ability to coordinate between engineering, construction, and HSE teams for information flow. Key Competencies: Organizational and document control skills; Attention to detail and accuracy in reporting; Communication and coordination ability; Confidentiality and compliance awareness; Basic analytical understanding of HSE data.

Support the preparation, updating, and distribution of HSE procedures, guidelines, and safety communications. Maintain and organize HSE documentation, records, and compliance registers. Assist in HSE reporting activities, including incident logs, safety statistics, and KPI tracking. Support incident reporting and follow-up tracking, ensuring timely documentation and closure of actions. Assist in internal HSE audits by preparing records, evidence, and audit documentation. Help coordinate risk assessment documentation (e.g., HAZID/HAZOP registers, risk assessment records) and ensure updates are properly recorded. Track HSE training records, certifications, and compliance requirements. Support emergency preparedness activities by maintaining drill records and related documentation. Assist in managing Permit-to-Work documentation flow and approvals (administrative support role). Provide administrative support for subcontractor HSE documentation compliance (e.g., safety submissions, records tracking). Ensure proper filing and traceability of HSE-related documents in line with company systems. Support communication of HSE updates, lessons learned, and safety alerts.