Senior Secretary

Senior Secretary Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer & Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi, Saudi Arabia, Kuwait. (https://www.penspen.com) About the job: Provide high-level administrative and secretarial support to the Project Management Services (PMS) leadership team. Manage scheduling, correspondence, travel arrangements, and meeting coordination for senior staff. Prepare and format project correspondence, reports, and presentations in accordance with company standards. Maintain confidential records, office documentation, and filing systems (electronic and hardcopy). Support logistics, project reporting, and coordination with client and contractor representatives. Track project documentation, maintain registers, and ensure timely follow-up of actions and deliverables. Ensure office operations comply with company administrative policies and support efficient communication across teams. Education & required years of experience: Twelve (12) years of experience in secretarial activities, filing systems, office administration and management. High School Diploma or Equivalent. The job location will be based on Al-khafji If you have the skills and are interested, please apply on the link below - https://careers.penspen.com/vacancy/senior-secretary-621064.html#hs_show_apply_popup=true #LI-BA1 Location Khafji Job Family Administration Type of Contract Fixed Term Contract Full/Part time Full Time Region (current) Middle East Closing Date 31/12/2026 Ref No 16446 Job Description

Twelve (12) years of experience in secretarial activities, filing systems, office administration and management. High School Diploma or Equivalent.

Provide high-level administrative and secretarial support to the Project Management Services (PMS) leadership team. Manage scheduling, correspondence, travel arrangements, and meeting coordination for senior staff. Prepare and format project correspondence, reports, and presentations in accordance with company standards. Maintain confidential records, office documentation, and filing systems (electronic and hardcopy). Support logistics, project reporting, and coordination with client and contractor representatives. Track project documentation, maintain registers, and ensure timely follow-up of actions and deliverables. Ensure office operations comply with company administrative policies and support efficient communication across teams.