Administrative Assistant (F&B) - Saudi National

OUR PURPOSE AND CULTURE We are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact. As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling. Together, we Make the Place. THE TEAM As part of the Food & Beverage team, you will support the day-to-day administrative operations that enable the department to perform efficiently and effectively. Reporting to the Director of Food & Beverage, you will work closely with F&B colleagues while liaising with Talent & Culture, Training, Finance, and other operational teams to maintain accurate records, support departmental processes, and ensure compliance with company standards. YOUR ROLE As F&B Administrative Assistant, you will play a vital role in supporting the smooth operation of the Food & Beverage Department. You will manage essential administrative processes, maintain accurate documentation and records, coordinate colleague-related activities, and provide organisational support to the Director of Food & Beverage and departmental leaders. Through your attention to detail, confidentiality, and proactive approach, you will help ensure operational efficiency, compliance, and an exceptional colleague experience across the department. HOW YOU’LL MAKE THE PLACE Coordinate departmental administration, ensuring records, documentation, and filing systems remain accurate, organised, and up to date. Support the Director of Food & Beverage with scheduling, agenda preparation, meeting coordination, minute-taking, and follow-up actions. Manage time and attendance records, vacation tracking, holiday and lieu hour records, and assist with departmental reporting requirements. Liaise with Talent & Culture, Training, Finance, and operational teams to support colleague initiatives, onboarding activities, and compliance requirements. Assist with purchasing, receiving, inventory control, stock monitoring, and related administrative documentation across F&B operations. Maintain departmental policies, standard operating procedures, food safety requirements, and controlled documentation standards in line with company expectations. COULD THIS BE YOU? You bring a strong background in administrative support within a food & beverage, hospitality, operational, or similar environment. You hold relevant secondary education, an administrative qualification, hospitality diploma, or equivalent certification. You are highly organised, detail-oriented, and able to manage multiple priorities while maintaining accuracy and confidentiality. You are confident using computer systems and administrative tools, with experience supporting records management, inventory control, purchasing processes, or departmental reporting. You communicate clearly and professionally in English, both verbally and in writing, and build effective working relationships across teams. You thrive in a collaborative environment, exercise sound judgement, work independently when needed, and remain calm under pressure. OUR BENEFITS As part of our team, you’ll enjoy a thoughtfully designed benefits package that supports your wellbeing, professional growth, and life beyond work. This includes medical coverage, complimentary room nights, learning and development opportunities, and global career opportunities across Rosewood Hotel Group. Associates are also entitled to benefits and leave provisions in accordance with applicable Saudi Arabian labour laws and company policies. OUR COMMITMENT TO YOU At Rosewood Hotel Group, your voice is heard – and valued. We’re a community that encourages associates to be themselves, not fit into a fixed culture, and this philosophy shines through in our commitments to reflect and honor the history, culture and geography of our destinations. We’re not only committed to building and nurturing genuine, long-lasting relationships but to transforming them – and our Diversity, Equity and Inclusion (DEI) strategy helps put these principles into practice. Surrounded by the world’s fourth-largest barrier reef system and the scenic Hijazi mountains, Rosewood Amaala brings an ultra-luxury regenerative escape to The Red Sea region of Saudi Arabia. The resort is be part of the Red Sea Global’s Amaala destination, an integrated wellness haven spanning 4,155km2 and set in the Prince Mohammad bin Salman Nature Reserve. Rosewood Amaala explores what it truly means to be regenerative, with unique experiences that weave together wellness and sustainability. The resort focuses on the well-being of its guests, the community and the native flora and fauna – all while recognizing the integral connection between the three.

You bring a strong background in administrative support within an engineering, technical, hospitality, or similar operational environment. You have a relevant secondary education, technical qualification, engineering diploma, or equivalent certification. You are highly organised, detail-oriented, and able to manage multiple priorities while maintaining accuracy and confidentiality. You are confident using computer systems and administrative tools, with experience supporting records management, inventory control, or departmental reporting. You communicate clearly and professionally in English, both verbally and in writing, and build effective working relationships across teams. You thrive in a collaborative environment, exercise sound judgement, work independently when needed, and remain calm under pressure.

Coordinate key departmental administration, ensuring records, documentation, and filing systems remain accurate, organised, and up to date. - Support the Director of Engineering and Assistant Director of Engineering with scheduling, agenda preparation, meeting coordination, minute-taking, and follow-up activities. - Manage time and attendance records, vacation tracking, holiday and lieu hour records, and provide monthly manning reports. - Liaise with Talent & Culture, Training, and Business Excellence teams to support colleague initiatives, induction programmes, departmental compliance, and continuous improvement activities. - Assist with purchasing and inventory processes, including purchase requests, receiving goods, stock control, inventory checks, and related documentation. - Ensure departmental policies, standard operating procedures, safety requirements, and controlled documentation standards are consistently maintained and followed.