Administrative Assistant - Finance (UAEN)

OUR PURPOSE AND CULTURE We are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact. As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling. Together, we Make the Place. THE TEAM The Finance team at Rosewood Abu Dhabi plays a critical role in supporting operational excellence through sound governance, financial discipline, and effective business processes. Working collaboratively across all hotel departments, the team ensures compliance, efficiency, and strong stakeholder relationships that enable the business to operate seamlessly. As an Administration & Contracts Officer, you will report to the Assistant Director of Finance and work closely with Legal, Procurement, Finance, Sales, Events, and operational departments to manage contractual obligations and administrative processes across the hotel. YOUR ROLE As an Administration & Contracts Officer, you will be responsible for providing comprehensive administrative and contract management support across the hotel. You will oversee the preparation, tracking, maintenance, and administration of contracts while ensuring compliance with company policies, legal requirements, and operational standards. You will play a key role in managing contract lifecycles, maintaining accurate records, coordinating with stakeholders, and supporting the Finance team through effective administration, reporting, and governance processes. HOW YOU’LL MAKE THE PLACE - Manage the full lifecycle of contracts, including drafting, review, approval, execution, renewal, amendment, and archiving - Maintain contract databases, trackers, and management systems to ensure accurate records and timely renewals - Coordinate with Legal, Procurement, Finance, Events, Sales, and operational departments on contractual and compliance matters - Monitor supplier and contractor compliance with contractual obligations, insurance requirements, and service agreements - Prepare reports, meeting agendas, minutes, waiver requests, non-disclosure agreements, and other administrative documentation - Support departmental efficiency through accurate record management, stakeholder coordination, and follow-up on key actions and approvals COULD THIS BE YOU? - You have experience in contract administration, finance, procurement, legal coordination, or a related administrative role within a hospitality or corporate environment - You possess strong organizational skills and can manage multiple contracts, deadlines, and priorities simultaneously - You have excellent attention to detail and are committed to maintaining accuracy, compliance, and confidentiality - You are confident analyzing contract terms, identifying risks, and supporting effective resolution of contractual matters - You have excellent communication and stakeholder management skills and enjoy working across multiple departments - You communicate fluently in English and are comfortable working with contract management systems and business applications OUR BENEFITS As part of our team, you’ll enjoy a thoughtfully designed benefits package that supports your wellbeing, professional growth, and life beyond work. This includes medical coverage, paid time off, complimentary room nights, learning and development opportunities, global career opportunities, and industry-leading paid parental leave supporting eligible associates across all paths to parenthood. OUR COMMITMENT TO YOU At Rosewood Hotel Group, your voice is heard and valued. We’re a community that encourages associates to be themselves, not fit into a fixed culture, and this philosophy shines through in our commitment to reflect and honor the history, culture, and geography of our destinations. We are committed to building meaningful relationships and fostering an inclusive environment where everyone can thrive through our Diversity, Equity & Inclusion (DEI) strategy. Located on Al Maryah Island at the core of Abu Dhabi’s new Central Business District (CBD), Rosewood Abu Dhabi is a five-star luxury hotel inspired by the glistening Arabian Gulf, reflecting the history, architecture, and culture of Abu Dhabi. You will discover spacious guest rooms, fine dining, and world-class amenities married to stunning views.

Experience in contract administration, finance, procurement, legal coordination, or a related administrative role within a hospitality or corporate environment. Strong organizational skills to manage multiple contracts, deadlines, and priorities. Excellent attention to detail with a commitment to accuracy, compliance, and confidentiality. Ability to analyze contract terms, identify risks, and support effective resolution of contractual matters. Excellent communication and stakeholder management skills across multiple departments. Fluent English and comfortable working with contract management systems and business applications.

Manage the full lifecycle of contracts, including drafting, review, approval, execution, renewal, amendment, and archiving. Maintain contract databases, trackers, and management systems to ensure accurate records and timely renewals. Coordinate with Legal, Procurement, Finance, Events, Sales, and operational departments on contractual and compliance matters. Monitor supplier and contractor compliance with contractual obligations, insurance requirements, and service agreements. Prepare reports, meeting agendas, minutes, waiver requests, non-disclosure agreements, and other administrative documentation. Support departmental efficiency through accurate record management, stakeholder coordination, and follow-up on key actions and approvals.