Administrative Coordinator - Emirati Talent

We are seeking a motivated, detail-oriented Emirati National to join our team as Administrative Coordinator. This role is designed to nurture local talent, provide hands-on exposure to UAE’s real estate and asset management industry, and support our operations with efficiency, professionalism, and the continuous-improvement mindset that defines KAIZEN. Key Responsibilities 📋 Administration & Operations - Coordinate daily office workflows, scheduling, and meeting logistics across departments - Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English - Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards - Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution - Assist with onboarding, record-keeping, and internal coordination to support team efficiency 🤝 Stakeholder & Community Support - Serve as a professional point of contact for internal teams, owners, residents, and government entities - Support coordination with Owners’ Associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community management - Assist in preparing meeting agendas, taking minutes, and following up on action items - Help coordinate community engagement, sustainability initiatives, and internal events 📊 Data & Process Support - Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards - Support the preparation of budgets, service charge notices, and compliance-related documentation - Help streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiency - Ensure strict confidentiality of financial, community, and stakeholder information 🇦🇪 Emiratisation & National Development - Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration - Represent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE community - Stay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standards

Administration & Operations: Coordinate daily office workflows, scheduling, and meeting logistics across departments; Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English; Maintain accurate digital and physical filing systems; Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution; Assist with onboarding, record-keeping, and internal coordination to support team efficiency. Stakeholder & Community Support: Serve as a professional point of contact for internal teams, owners, residents, and government entities; Support coordination with Owners’ Associations, community committees, and service providers; Assist in preparing meeting agendas, taking minutes, and following up on action items; Help coordinate community engagement, sustainability initiatives, and internal events. Data & Process Support: Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards; Support the preparation of budgets, service charge notices, and compliance-related documentation; Help streamline administrative processes — embracing Kaizen mindset to suggest improvements; Ensure strict confidentiality of financial, community, and stakeholder information. Emiratisation & National Development: Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration; Represent KAIZEN with pride and professionalism; Stay updated on UAE laws, regulations, and initiatives relevant to our industry.