Officer, Depot - ADNOC Distribution

\u00A0JOB PURPOSE: To manage the ADNOC Aviation operations i.e. Depot, Hydrant & Into-plane operations at ADIA ensuring receipt, storage and supply (refuelling) in a safe and efficient way, and in compliance with Industry and company standards. KEY ACCOUNTABILITIES: Operations Management Fuelling and Depot Operations \u2022 Ensures that all product movements including receipt, storage and release are carried out in strict compliance with ADNOC Distribution Aviation Operations Standards. \u2022 Ensures that adequate stock of Aviation fuels (Jet A-1) are maintained as per requirement. Regularly updates the daily and weekly fuel requirements to operations department manager. \u2022 Updates the stock accounting on daily basis. Investigates product gains/losses and initiates action to prevent abnormal discrepancies. \u2022 Oversee and ensure that all fuelling operations i.e. fuelling/defueling of aircrafts are carried out in safe and efficient manner and in line with ADNOC Distribution P&P and Aviation Operations Standards. \u2022 Prepares and update Procedures & Work Instructions as per Aviation Operations Standards and ADNOC Distribution requirements and ensure these are followed on site. \u2022 Ensures all sales data is timely captured in system without any errors. Resource Management & Planning \u2022 Ensure sufficient resources are available to meet the day-to-day requirements. Liaises with Aviation Maintenance Team regarding preventive maintenance, repair, modifications and serviceability of all equipment. \u2022 Ensures efficient work force planning and prepares Duty Rosters and annual leave program to ensure uninterrupted fuelling operations with special attention to the peak hours and to periodical exercises programmes. \u2022 Keeps the team motivated and pro-actively addresses any issues related to staff morale, training, etc. HSE & Risk Management \u2022 Ensures that HSE Regulations and procedures are strictly always adhered to. All incidents and accidents are timely reported and investigated. Takes necessary corrective actions to prevent any future incidents/accidents. \u2022 Maintains the site risk register and carries out Task Risk assessments for all site tasks and implements the actions. \u2022 Ensures compliance with all Airport Regulations, Company Policies/Procedures and Aviation Industry Standards. \u2022 Carries out task assessments and quarterly inspections to ensure smooth & safe operations and takes proper corrective actions, where required. \u2022 Ensure all recommendations from site inspections, audits, customers, etc are closed within the target dates. \u2022 Regularly conducts monthly safety meetings and toolbox talks with staff. Quality & Compliance Control \u2022 Ensures that all static & mobile equipment are regularly checked for Quality Control and for day-to-day serviceability in accordance with ADNOC Distribution and Aviation Operations Standards. \u2022 Ensure batch control and product traceability for all receipts and deliveries. \u2022 All QC incidents are immediately reported, investigated in detail and corrective actions taken. Customer Relationship Management \u2022 Maintains close relationship with customers, airport authorities and other airport stakeholders. \u2022 Seek regular feedback and takes appropriate action. \u2022 Takes action to resolve all reported incidents, complains, etc. from airport stakeholders including airport authorities, customers, ground handling agencies, etc. \u2022 Coordinates with airport security to seek support in arranging airport security passes for ADNOC staff, visitors and contractors. Accountabilities Supervision \u2022 Plan, supervise and coordinate all activities in the assigned area to meet functional objectives. \u2022 Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives. Budgets \u2022 Provide input for preparation of the Section / Department budgets, assist in the implementation of the approved Budget, and work plans to deliver Section objectives. \u2022 Investigate and highlight any significant variances to support effective performance and cost control Policies, Systems, Processes & Procedures \u2022 Implement approved Section / Department policies, processes, systems, standards and procedures in order to support execution of the Section\u2019s / Department work programs in line with Company and International standards. Performance Management \u2022 Contribute to the achievement of the approved Performance Objectives for the Section / Department in line with the Company Performance framework. Innovation and Continuous Improvement \u2022 Design and implement new tools and techniques to improve the quality and efficiency of operational processes. \u2022 Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues co

Job responsibilities include managing ADNOC Aviation operations (Depot, Hydrant & Into-plane) ensuring receipt, storage and supply of Jet A-1 fuel in safe and efficient manner; maintaining adequate aviation fuel stock; updating daily/weekly fuel requirements; daily stock accounting; investigating gains/losses and preventing discrepancies; overseeing safe fuelling/defueling operations in line with standards; preparing and updating procedures and work instructions; ensuring sales data is accurately captured in system; resource planning and ensuring sufficient resources; liaising with Aviation Maintenance Team on maintenance of equipment; workforce planning, duty rosters and annual leave planning; staff morale and training; adhering to HSE regulations, reporting and investigating incidents; maintaining risk register and conducting task risk assessments; compliance with airport regulations, company policies and aviation standards; conducting inspections and taking corrective actions; ensuring QC and traceability of receipts/deliveries; customer and airport stakeholder relationship management; coordinating with airport security for passes; supervising and training staff; budgeting input and cost control; implementing policies and procedures; contributing to performance objectives and continuous improvement.