Senior Officer, Contracts - ADNOC Distribution

Compile and prepare accurate documentation, and coordinate various tendering and contracts services while maximizing the utilization of available systems in line with Company’s standards, policies and procedures. Contracts Administration Services: • Handle all the Tendering activities, starting from the Expression of Interest till distribution of the Agreement, for the all works and services related Company contracts. • Maintain scheduling of Tendering process, follow-up with Contracts Engineers and End Users on the status of contracts handled by the concerned Section and clarify related queries to maintain continuation of services. • Update and maintain standard forms of communication, Tender Document, Tender Board Submissions. Coordinate, compile and prepare Tender Documents as per User requirements, and handle necessary formalities and preparations based on Company procedure related to Tender Invitation • Coordinate and make necessary arrangements for third party site visit, including the Letter of Assistance, in coordination with the Bidders and end-user. Assist in solving system based problems faced by bidders during online bid submission. • Arrange Technical Bid Opening Session and forward the Technical Bids for review. • Arrange Commercial bid opening and prepare price comparison of bids submitted by the bidders. • Arrange for Agreement signature and carryout distribution formalities including, Agreement document preparation, forward the document for user’s review & initialling, send the Agreement to Contractor’s signature and follow-up, Management signature and final distribution of the Agreement document after both parties signature. • Follow-up and communicate with Finance, Insurance and Contractors with regard to the bank guarantees and insurance documents submissions • Liaise with users and bidders to upload the documents in the appropriate systems, and report any required IT technical related issues to IT. • Run various computer-based reports to advice on the status of the pending activities with the Contractors and End Users related to the submission of offers, evaluations and clarifications. • Maintain Tender status in the system in order to have proper and up-to-date reports for the Management • 8 or more years of experience in tendering and contract management within a large industrial organization, preferably in the Oil and Gas industry • Good knowledge about tendering process, technical bids, commercial bids, etc. • Demonstrated ability to manage Contractual/Commercial activities • Effective interpersonal skills to interface with contractors and business clients • Knowledge about UAE laws and regulations Revenues/ Budget: As per approved financial budget Direct Reports: As per organization chart Indirect Reports: As per organization chart Compile and prepare accurate documentation, and coordinate various tendering and contracts services while maximizing the utilization of available systems in line with Company’s standards, policies and procedures. Contracts Administration Services: • Handle all the Tendering activities, starting from the Expression of Interest till distribution of the Agreement, for the all works and services related Company contracts. • Maintain scheduling of Tendering process, follow-up with Contracts Engineers and End Users on the status of contracts handled by the concerned Section and clarify related queries to maintain continuation of services. • Update and maintain standard forms of communication, Tender Document, Tender Board Submissions. Coordinate, compile and prepare Tender Documents as per User requirements, and handle necessary formalities and preparations based on Company procedure related to Tender Invitation • Coordinate and make necessary arrangements for third party site visit, including the Letter of Assistance, in coordination with the Bidders and end-user. Assist in solving system based problems faced by bidders during online bid submission. • Arrange Technical Bid Opening Session and forward the Technical Bids for review. • Arrange Commercial bid opening and prepare price comparison of bids submitted by the bidders. • Arrange for Agreement signature and carryout distribution formalities including, Agreement document preparation, forward the document for user’s review & initialling, send the Agreement to Contractor’s signature and follow-up, Management signature and final distribution of the Agreement document after both parties signature. • Follow-up and communicate with Finance, Insurance and Contractors with regard to the bank guarantees and insurance documents submissions • Liaise with users and bidders to upload the documents in the appropriate systems, and report any required IT technical related issues to IT. • Run various computer-based reports to advice on the status of the pending activities with the Contractors and End Users related to the submission of offers, evaluations and clarifications. • Maintain Tender status in the system in o

8+ years of experience in tendering and contract management within a large industrial organization, preferably in the Oil and Gas industry. Good knowledge about tendering process, technical bids, and commercial bids. Demonstrated ability to manage Contractual/Commercial activities. Knowledge about UAE laws and regulations.

Handle all Tendering activities from Expression of Interest to distribution of the Agreement for all works and services related to Company contracts. Maintain scheduling of the Tendering process; follow up with Contracts Engineers and End Users; clarify queries to maintain continuity of services. Update and maintain standard forms of communication, Tender Documents, and Tender Board Submissions. Coordinate and prepare Tender Documents as per User requirements; handle formalities based on Company procedures related to Tender Invitations. Arrange third party site visits (Letter of Assistance) in coordination with Bidders and End-users. Assist bidders with system-based problems during online bid submission. Organize Technical Bid Openings and forward Technical Bids for review. Organize Commercial Bid Openings and prepare price comparisons. Arrange for Agreement signatures and manage distribution, including document preparation, review, initialling, signing, and final distribution after both parties sign. Liaise with Finance, Insurance, and Contractors regarding bank guarantees and insurance documents submissions. Coordinate with users and bidders to upload documents into the appropriate systems and report IT-related issues. Run reports to track status of pending activities with Contractors and End Users related to bid submissions, evaluations, and clarifications. Maintain Tender status in the system to provide up-to-date reports for Management.