Technical Clerk

JOB PURPOSE / OBJECTIVE QC technical clerk is responsible for supporting the QC team in terms of inspection forecast, track RFI & punch items, technical support to develop QC procedures & standards and support QA/QC support manager in maintaining QA/QC applications. KEY ACCOUNTABILITIES • Create and maintain project documents in existing file management systems. Generate and review certification document packages for quality assurance reviews. Demonstrate ability to work effectively in teams and learn new procedures/ applications as required. • Work closely with contractors, sub-contractors, quality assurance, and quality control team members to ensure QA/QC and project requirements for document management are being met including delivery of project final documentation. • Development of meeting minutes and administrative tasks as necessary to support the QC team. Ensuring controlled distribution of reviewed documents to the team members. • Compile and review data to ensure accuracy and regulatory compliance. • Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines. • Handle records across various departments, keep other personnel updated on new document versions and how to obtain access. • Create and update ISO procedures, work instructions and forms. • Convert DWG files to PDF format; scan files and electronically store them into various databases. • Construct PowerPoint presentations for annual management reviews and plant reviews. • Perform general management duties, including management of timekeeping and submission of weekly payroll forms for welfare department employment. • Prepare and maintain the QC personnel leave schedule. • Prepare and maintain the register for QC tools calibration, issuance, and return. Requirements: QUALIFICATIONS & EXPERIENCE Education Graduation in any discipline or Diploma from the university Professional Qualifications Certificates relating to valid professional qualification: • Competency certificate in Document Control. • Competency certificate in the use of Microsoft Office tools. • Competency certificate in use of reputable EDMS system in project management will be considered an advantage Competencies • Communicate (written & oral) in the English language with confidence. • Good HSE knowledge and skills related to the role . • Excellent listening skills, assertiveness, and ability to coach subordinates. • Physically fit and able to work in extreme climatic conditions. • Able to perceive the mood of a customer or subcontractor and react appropriately. • Demonstrate ability to listen to the views of others and respond in a logical and well-thought-out manner. • Basic knowledge of materials • Good knowledge of Quality Management System • Excellent knowledge of documentation, computer operation, procedures & applicable ERP systems • Excellent use of MS office packages. Experience • Minimum of 4-6 years’ experience, relating to quality works of marine engineering industries (Jacket structure, ship & rig - buildings)

Create and maintain project documents in existing file management systems. Generate and review certification document packages for quality assurance reviews. Work with contractors, sub-contractors, QA/QC team to ensure QA/QC and project document management requirements; deliver project final documentation. Develop meeting minutes and perform administrative tasks to support the QC team. Ensure controlled distribution of reviewed documents. Compile and review data for accuracy and regulatory compliance. Maintain confidentiality and document retention timelines. Manage records across departments and inform personnel about new document versions and access. Create and update ISO procedures, work instructions and forms. Convert DWG files to PDF; scan files and store electronically in databases. Construct PowerPoint presentations for annual management and plant reviews. Perform general management duties including timekeeping and weekly payroll forms for welfare department employment. Prepare and maintain the QC personnel leave schedule. Prepare and maintain the register for QC tools calibration, issuance, and return.