Head Section - Contracts and Procurement Department

Organization: Awqaf and Minors Affairs FoundationEducational-level Beginning of the main content section.Return to the home pagePrintable Format Job Description - Head Section - Contracts and Procurement Department (26001947)Job Description Head Section - Contracts and Procurement Department - (26001947) Job Description · Develop the strategic plan for contracts and procurement in alignment with the organization's objectives.· Provide strategic oversight for the development, updating, implementation, and review of policies, procedures, and operational plans related to the contracts and procurement function.· Provide expert advice to senior management on all matters concerning contracts and procurement to support decision-making.· Oversee the preparation and development of the organization’s annual procurement plan in coordination with relevant units, ensuring alignment with strategic objectives and approved budgets.· Manage and organize the tendering process for suppliers and service providers, ensuring effective coordination with relevant units and compliance with policies and regulations.· Manage and oversee the in-depth analysis, comprehensive review, and specialized auditing of proposals submitted by external parties—facilitated through relevant committees—to ensure compliance with applicable laws, regulations, and policies.· Manage and oversee the assessment, analysis, and review of contract variations and purchase orders, while monitoring the procedures for their amendment and control.· Oversee the execution of the organization’s financial payments, verifying that all requirements and conditions are met and ensuring adherence to approved procedures.· Oversee the performance evaluation of service providers and suppliers using established metrics and standards, and analyze their capacity to fulfill contractual obligations.· Manage and oversee the review and analysis of contract variations and purchase orders, and monitor the procedures for their amendment and control.· Oversee the execution of the organization's financial payments, verify compliance with all requirements and conditions, and ensure adherence to approved procedures.· Oversee the performance evaluation of service providers and suppliers using established metrics and standards, and analyze their ability to meet contractual obligations.· Oversee all inventory management operations—including the receipt, issuance, and storage of supplies—ensure compliance with approved specifications and standards, and implement best practices in storage and handling to maintain asset quality.· Oversee the conduct of in-depth studies and analyses of supplier performance, verifying their adherence to the terms of executed contracts in accordance with established standards and conditions.· Lead and supervise the preparation and execution of periodic inventory procedures for the organization's assets and property, ensuring data accuracy and comprehensiveness; provide necessary technical and administrative support to official inventory committees to strengthen internal controls and efficiently safeguard organizational assets.· Lead and supervise the development and implementation of operational plans, policies, procedures, and systems for asset and property management, while providing comprehensive logistical support to all organizational units.· Oversee the preparation and implementation of integrated procedures for managing the receipt, handover, storage, organization, listing, numbering, and coding of assets.· Oversee the preparation and implementation of asset modernization procedures to extend their useful life, and manage the depreciation of fully depreciated assets in accordance with established standards and policies, in collaboration with relevant organizational units.· Oversee the review of tender terms related to the department's functions—in close coordination with the Contracts and Procurement Department—and ensure full compliance with financial and contractual terms during contracting and external procurement processes, thereby enhancing transparency and efficiency while safeguarding the organization's interests.· Lead the implementation of supplier bid-opening procedures and ensure the comparison of prices and service quality against approved standards and protocols, maintaining continuous coordination with the Contracts and Procurement Department.· Oversee the execution of procurement, maintenance, and service contracts, in effective coordination with relevant organizational units and suppliers.· Oversee the management and coordination of maintenance, cleaning, security, guarding, and hospitality services within the organization’s premises, ensuring the delivery of high-quality services in accordance with approved standards.· Oversee the processing of official transactions for the organization and its employee

Develop the strategic plan for contracts and procurement in alignment with the organization's objectives. Provide strategic oversight for the development, updating, implementation, and review of policies, procedures, and operational plans related to the contracts and procurement function. Provide expert advice to senior management on all matters concerning contracts and procurement to support decision-making. Oversee the preparation and development of the organization’s annual procurement plan in coordination with relevant units, ensuring alignment with strategic objectives and approved budgets. Manage and organize the tendering process for suppliers and service providers, ensuring effective coordination with relevant units and compliance with policies and regulations. Manage and oversee the in-depth analysis, comprehensive review, and specialized auditing of proposals submitted by external parties—facilitated through relevant committees—to ensure compliance with applicable laws, regulations, and policies. Manage and oversee the assessment, analysis, and review of contract variations and purchase orders, while monitoring the procedures for their amendment and control. Oversee the execution of the organization’s financial payments, verifying that all requirements and conditions are met and ensuring adherence to approved procedures. Oversee the performance evaluation of service providers and suppliers using established metrics and standards, and analyze their capacity to fulfill contractual obligations. Manage and oversee the review and analysis of contract variations and purchase orders, and monitor the procedures for their amendment and control. Oversee the execution of the organization's financial payments, verify compliance with all requirements and conditions, and ensure adherence to approved procedures. Oversee the performance evaluation of service providers and suppliers using established metrics and standards, and analyze their ability to meet contractual obligations. Oversee all inventory management operations—including the receipt, issuance, and storage of supplies—ensure compliance with approved specifications and standards, and implement best practices in storage and handling to maintain asset quality. Oversee the conduct of in-depth studies and analyses of supplier performance, verifying their adherence to the terms of executed contracts in accordance with established standards and conditions. Lead and supervise the preparation and execution of periodic inventory procedures for the organization's assets and property, ensuring data accuracy and comprehensiveness; provide necessary technical and administrative support to official inventory committees to strengthen internal controls and efficiently safeguarding organizational assets. Lead and supervise the development and implementation of operational plans, policies, procedures, and systems for asset and property management, while providing comprehensive logistical support to all organizational units. Oversee the preparation and implementation of integrated procedures for managing the receipt, handover, storage, organization, listing, numbering, and coding of assets. Oversee the preparation and implementation of asset modernization procedures to extend their useful life, and manage the depreciation of fully depreciated assets in accordance with established standards and policies, in collaboration with relevant organizational units. Oversee the review of tender terms related to the department's functions—in close coordination with the Contracts and Procurement Department—and ensure full compliance with financial and contractual terms during contracting and external procurement processes, thereby enhancing transparency and efficiency while safeguarding the organization's interests. Lead the implementation of supplier bid-opening procedures and ensure the comparison of prices and service quality against approved standards and protocols, maintaining continuous coordination with the Contracts and Procurement Department. Oversee the execution of procurement, maintenance, and service contracts, in effective coordination with relevant organizational units and suppliers. Oversee the management and coordination of maintenance, cleaning, security, guarding, and hospitality services within the organization’s premises, ensuring the delivery of high-quality services in accordance with approved standards. Oversee the processing of official transactions for the organization and its employee