PAYROLL PROCESSOR

About the role

Requirements

Responsibilities

• Coordinate with departments for submission of information such as contracts, timesheets, supporting documents, bonuses, merit increases and annual leave etc. in order to ensure timely and uninterrupted payroll processing.
• Process the payroll of SANAD employees, ensuring accuracy in order to facilitate the timely payment of salaries
• Maintain & file payroll records with relevant supporting documents in an adequate manner for easy retrieval, reference and audit.
• Review and verify the completeness and accuracy of all documents and system entries that have financial impact in order to ensure accuracy of payroll.
• Reconcile payroll of the current month with the previous month so as to avoid any discrepancy or justify variations.
• Keep up to date on all government regulations and SANAD policies regarding payments to employees (including all allowances), and inform management of any revisions in order to support compliance to legislative requirements.
• Ensure payroll master files are maintained and updated on a current basis for all components of payroll including deductions, benefits in order to support timely availability of information.
• Coordinate with the IT team on all changes to facilitate the optimum use of the Payroll system.
• Check various types of monthly input data relating to employee payments and allowances and ensure the payments are made as per SANAD policy.
• Ensure all clearance forms are completed by the relevant departments to facilitate accurate payments of End of Service Benefits (EOSB’s) to all staff as well as to avoid any outstanding amounts / payments to be made by / to the staff prior to them leaving the organisation.
• Answers staff questions about wages, deductions, attendance, and time records.
• Receives and coordinates requests for leave and other absences.
• Identifies, investigates, and resolves discrepancies in timesheet and payroll records.
• Preparing Bee upload file.
• Updating timesheet template for each payroll (Saudi /Non Saudi).
• Preparing salary analysis /Report required as per Management required.
• Honors confidentiality of employees' pay records.
• Provide assistance to SANAD’s other business units on issues pertinent to job function; participate in performing routine checks and inspections to ensure the highest safety and quality standards are being maintained if required.
• Take care of health, safety and environmental impact both personally, and for others who may be affected in the workplace. Cooperate with the Company and co-workers to help everyone meet their legal and company requirements.
• Adapt to, and participate in, any programs/changes in SANAD including but not limited to strategic initiatives, operational initiatives and performance uplift tasks; conduct any relevant work that may result from these changes as an integral part of this job description and employment contract.
• Help support the organization in extraordinary events such as claims by contractors, dispute reviews and participation in arbitration.
• Perform any other activity as required by the company both at the company premises and remotely when requested by the company.
• Proactively seek out information that is relevant to job role whether internally or externally to efficiently and effectively deliver. Remain up to date with context of the Company and the role within it to provide insight on potential opportunities and/or challenges.
• Contribute to the execution and delivery of any activities as and when required to ensure the continuity of work in the absence of other colleagues.

Skills

• Payroll processing
• Payroll reconciliation
• End of Service Benefits (EOSB) administration
• Timesheet management
• Leave management
• Regulatory compliance (government regulations in Saudi Arabia)
• Payroll data entry and accuracy
• Confidentiality and data privacy
• Payroll reporting and salary analysis
• ERP/payroll system usage
• Deductions and benefits administration
• Basic financial record keeping
• Cross-department coordination