Managed Services – PMO & Bid Support Senior Consultant

Key Responsibilities: • Administrative Support: • Provide administrative assistance to the PMO by handling various tasks such as scheduling meetings, preparing agendas, organizing project documentation – including but not limited to plans, schedules and budgets, project performance reports and maintaining project records. • Collaborate with project managers to track project progress and ensure adherence to timelines. • Maintain project documentation, including project charters, risk registers, and status reports. • PMO Governance: • Maintain project management processes, methodologies, and standards. • Support the implementation and maintenance of project management tools and systems. • Monitor project compliance with organizational policies, procedures, and governance frameworks. • Identify areas of improvement and recommend enhancements to optimize project delivery. • Reporting and Communication: • Prepare and distribute project performance reports, dashboards, and metrics. • Coordinate communication between project teams and stakeholders. • Consolidate and analyze project data to identify trends and insights. • Prepare presentations and contribute to executive-level reporting. • Bid Management: • Oversee and support the bid management process from opportunity identification to proposal submission. • Collaborate with sales, business development, and subject matter experts to define bid strategies and win themes. • Conduct bid/no-bid assessments to evaluate the feasibility and alignment of bid opportunities with organizational objectives. • Contribute towards and maintain a bid management framework, including templates, guidelines, and best practices. • Proposal Development • Coordinate and facilitate the development of comprehensive, client-focused proposals, ensuring alignment with customer requirements and evaluation criteria. • Manage the proposal response team, assigning tasks, setting deadlines, and driving collaboration across departments. • Conduct thorough reviews of proposals to ensure quality, consistency, and adherence to client specifications. • Edit and refine proposal content to improve clarity, persuasiveness, and responsiveness. • Stakeholder Engagement • Establish effective working relationships with internal stakeholders, including sales teams, subject matter experts, and executives. • Facilitate proposal kick-off meetings and regular status update meetings to ensure alignment and progress tracking. • Collaborate with subject matter experts to gather technical information, case studies, and references for proposal content. • Coordinate with legal, finance, and compliance teams to ensure proposals comply with internal policies and contractual requirements. • Competitive Analysis • Conduct competitive analysis and research to gather intelligence on competitors, industry trends, and market dynamics. • Leverage market insights to develop differentiated value propositions and positioning strategies. • Collaborate with sales teams to understand customer needs and tailor proposals to address their pain points effectively. • Continuous Improvement: • Monitor industry trends and best practices. • Identify opportunities for process improvement and propose innovative solutions. • Facilitate knowledge sharing and lessons learned sessions. • Conduct training sessions and workshops to enhance project management skills. • Collaborate with cross-functional teams to implement process improvements and tools that enhance efficiency and effectiveness. • Conduct post-bid reviews to evaluate proposal performance, identify areas for improvement, and implement lessons learned. Qualifications and Requirements: • Bachelor's degree in business administration, project management, or a related field. • Proven experience in a project management support role or similar administrative position, bid management, proposal development, or related roles within a competitive business environment. • Strong organizational and time management skills with the ability to handle multiple tasks and prioritize effectively. • Solid understanding of project management principles, methodologies, and tools. • Attention to detail and a commitment to maintaining accuracy and quality in project documentation, proposal content and formatting • Proficiency in project management software and collaboration tools.

Bachelor's degree in business administration, project management, or a related field. Proven experience in a project management support role or similar administrative position, bid management, proposal development, or related roles within a competitive business environment. Strong organizational and time management skills with the ability to handle multiple tasks and prioritize effectively. Solid understanding of project management principles, methodologies, and tools. Attention to detail and a commitment to maintaining accuracy and quality in project documentation, proposal content and formatting. Proficiency in project management software and collaboration tools.

Administrative Support: provide administrative assistance to the PMO including scheduling meetings, preparing agendas, organizing project documentation, tracking progress, maintaining project records. PMO Governance: maintain project management processes, methodologies, standards, and tools; monitor compliance with policies and governance. Reporting and Communication: prepare performance reports, dashboards, coordinate stakeholder communication, analyze data, prepare executive-level presentations. Bid Management: oversee bid management from opportunity identification to proposal submission; define bid strategies and win themes; conduct bid/no-bid assessments; maintain bid management framework. Proposal Development: coordinate development of client-focused proposals; manage proposal response team; review proposals for quality and alignment; edit content for clarity and responsiveness. Stakeholder Engagement: build relationships with internal stakeholders; facilitate kickoff and status meetings; gather technical information and references; coordinate with legal, finance, and compliance. Competitive Analysis: research competitors and market trends to differentiate proposals. Continuous Improvement: monitor trends, identify process improvements, facilitate knowledge sharing and training, implement improvements, conduct post-bid reviews.