ISO Audit Executive | Al- Futtaim Automotive | DOMASCO

Job Requisition ID: 182592 About Al-Futtaim Established in the 1930s, Al-Futtaim is one of the most diversified and progressive privately held regional businesses, headquartered in Dubai. Operating across more than 20 countries, the Group spans automotive, financial services, real estate, retail and health. With more than 40,000 employees, Al-Futtaim represents over 200 of the world’s most recognised brands, including Toyota, Lexus, IKEA, ACE and Marks & Spencer. Driven by its purpose to enrich lives and elevate communities, Al-Futtaim focuses on digital innovation, AI, sustainable growth and strategic partnerships, creating long-term value for customers, communities and partners while building a responsible legacy for future generations. Overview Of The Role: The ISO & ICV Executive plays a key role in maintaining the organization's ISO management systems and ICV requirements. This position ensures that all documentation, processes, records, and supporting evidence are up-to-date and audit-ready. Working closely with Finance and other departments, the ISO & ICV Executive monitors compliance, coordinates audits, documents processes, and follows up on corrective actions. The role supports management in enhancing internal controls, improving processes, and maintaining records necessary for certification, audit, and ICV submissions, contributing to the overall governance and compliance framework of the organization. What You Will Do: ISO Management & Compliance - Coordinate the implementation and ongoing maintenance of applicable ISO management systems, particularly ISO 9001 and any other standards adopted by the organization. - Maintain ISO policies, procedures, process maps, work instructions, forms, and supporting documentation. - Manage the document-control system, including version control, approvals, and distribution of controlled documents. - Coordinate periodic review of departmental procedures and ensure documents remain current. - Support departments in documenting new processes or changes to existing processes. - Maintain the ISO compliance calendar and track certification, surveillance, and internal audit requirements. Internal & External Audits - Coordinate ISO internal audits across departments. - Prepare audit schedules, documentation, and supporting evidence. - Liaise with external certification bodies and auditors. - Maintain records of audit findings, observations, and non-conformities. - Coordinate with responsible departments to develop and track Corrective and Preventive Actions (CAPA). - Follow up outstanding audit actions and escalate overdue items to management. - Maintain an audit-action tracker and periodically report the status of open items. ICV Coordination - Coordinate preparation of information and supporting documentation required for ICV certification/submissions applicable to the business. - Work closely with Finance, Procurement, HR, and other functions to collect required financial and operational information. - Maintain supporting documents for ICV-related calculations and verification. - Coordinate with external ICV auditors/certifiers where applicable. - Reconcile ICV submissions to underlying financial and operational records. - Identify opportunities to improve the organization's ICV position through better documentation, sourcing visibility, and data quality. - Maintain historical ICV submissions, certifications, and supporting files for audit purposes. Internal Controls & Process Improvement - Support Finance in reviewing key business processes and internal controls. - Document Standard Operating Procedures (SOPs), process flows, and control activities. - Identify gaps in processes or documentation and recommend practical improvements. - Assist departments in implementing corrective actions arising from audits and control reviews. - Support initiatives to standardize processes and strengthen governance. - Maintain evidence demonstrating that key controls and procedures are being followed. Finance & Audit Support - Support Finance during internal audit, external audit, and other compliance reviews. - Coordinate supporting documents requested by auditors. - Maintain structured documentation and audit trails for key compliance activities. - Follow up departments for outstanding audit information and supporting documents. - Assist in reconciliations and validation of financial information used for ICV or compliance purposes. - Maintain appropriate trackers for audit findings, compliance requirements, and management actions. Reporting & Monitoring - Prepare periodic management updates covering ISO certification status, internal audit completion, external audit findings, open non-conformities, CAPA status, overdue corrective actions, ICV certification/submission status, documentation gaps, key compliance risks. - Maintain a centralized ISO / ICV / Audit Action Tracker with clear ownership, target date

Not explicitly labeled, but the posting implies suitability for an ISO management system auditor/administrator with experience coordinating internal/external audits, ISO 9001 knowledge, ICV coordination, and internal controls. Specific hard requirements are not enumerated as a separate list.

Coordinate implementation and maintenance of ISO management systems (ISO 9001 and others); maintain policies, procedures, process maps, work instructions, forms; manage document-control system; coordinate reviews of procedures; support process documentation; maintain ISO compliance calendar; coordinate ISO internal audits; prepare audit schedules and evidence; liaise with external auditors; maintain records of findings and CAPA; coordinate ICV preparation and submissions; collaborate with Finance, Procurement, HR for information; maintain ICV documentation; reconcile ICV submissions; support finance in process reviews and SOP documentation; implement corrective actions; standardize processes; maintain controls evidence; support audits and validation; manage documentation and audit trails; prepare periodic management updates; maintain centralized trackers for ISO/ICV/Audit actions.