Conares
Executive Secretary
full timeseniorDubai, UAE2 days ago
8,000-15,000 AED/mo
AdministrativeJob Description
We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. Responsibilities - Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner. - Receive and screen phone calls and redirect them when appropriate - Maintain executive’s agenda, assist in planning schedules, appointments and meetings. - Attend meetings, keep minutes and follow up on action items. - Handle and prioritize all outgoing or incoming correspondence - Make travel arrangements for executives - Handle confidential documents ensuring they remain secure - Maintain electronic and paper records ensuring information is organized and easily accessible - Conduct research and prepare presentations or reports as assigned - Oversee and manage social media profiles of executive. - Coordinate and oversee special projects as directed by executive management.
Requirements
- - Degree in business administration or relative field
- - Proven experience as executive secretary or similar administrative role
- - Proficient in MS Office, ERP Software and Social Media Platforms
- - In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of our industry
- - Familiarity with basic research methods and reporting techniques
- - Excellent organizational and time-management skills
- - Outstanding communication and negotiation abilities
- - Should be fluent in German or Dutch language
Responsibilities
- Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner.
- Receive and screen phone calls and redirect them when appropriate
- Maintain executive’s agenda, assist in planning schedules, appointments and meetings.
- Attend meetings, keep minutes and follow up on action items.
- Handle and prioritize all outgoing or incoming correspondence
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Oversee and manage social media profiles of executive.
- Coordinate and oversee special projects as directed by executive management.
Skills Required
MS OfficeERP SoftwareSocial Media Platformsoffice managementbasic accounting proceduresresearch methodsreporting techniquestime managementcommunicationnegotiationGermanDutch