Travel Executive

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible. Job Description: Travel Executive Qatar Parsons is looking for an experienced and talented Travel Executive to join our team in Doha, Qatar! In this role, you will provide research, arrange and coordinate travel, transportation and accommodation for employees according to specific functional area and budget needs What You’ll Be Doing Travel request processing: •Arrange flight, hotel and transportation bookings for business trips & trainings inside and outside Qatar •Amend employee travel requests with short notice, during on-duty hours and occasionally, beyond working hours •Provide ‘on-call’ services beyond required business hours to address any needs of employees or clients, in transit or in difficulty •Coordinate with travel agents and airlines to book air tickets and hotels •Develop and distribute itinerary plans for large groups of travelers •Create and maintain relevant files to distribute to travelers with direction and destination information •Analyze travel arrangements to determine compliance with local and international visa and travel regulations to promote incident-free travel for company staff and guests Business travel financials: •Certify that business travel arrangements are of the highest quality standard and at the lowest possible cost •Meet with and negotiate corporate discounts with hotel Sales Managers and flight travel agents •Process employee travel expenses •Receive invoices, arrange for payments and reconcile expenses as required by SLA contractual obligations between the company and vendor •Determine eligibility for money returns •Prepare monthly, quarterly and yearly reports on travel trips and overall travel trends within QD •Contribute towards the preparation of the travel section budget •Monitor financial performance versus pre-defined travel budget so that QD is aware of anticipated costs and revenues Other duties: •Provide QD staff any information required in regard to destination and travel inquiries •Research and remain current with the latest travel procedures, including regulations and cultural differences of relevant destinations •Update Director, General Services on any serious or complex issues that have arisen during the travel process •Review and propose amendments to Director, General Services regarding the existing internal QD travel policy •Perform other duties and responsibilities as needed as well as determine and manage priorities with minimal guidance What Required Skills You’ll Bring - 5+ years experience in a Business Travel management environment - Previous customer support experience is desired - Experience in travel budgeting and knowledge of travel procedures is desired - Excellent time management and organizational skills, with the ability to manage multiple tasks and deadlines. - Strong oral and written communication skills. - Ability to work under pressure while maintaining a high level of accuracy and attention to detail. - Excellent knowledge of MS Office applications, especially Word, Excel, PowerPoint, and Outlook. - Effective team player with strong interpersonal skills. What Desired Skills You’ll Bring - Excellent communication skills, both written and verbal - Strong negotiation skills - Efficient and organized - Strong interpersonal skills - ability to interface with customers in a professional manner Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information. We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY! Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.

5+ years experience in a Business Travel management environment

Travel request processing: Arrange flight, hotel and transportation bookings for business trips & trainings inside and outside Qatar; Amend employee travel requests with short notice, during on-duty hours and occasionally beyond working hours; Provide on-call services beyond required business hours to address needs of employees or clients; Coordinate with travel agents and airlines to book air tickets and hotels; Develop and distribute itinerary plans for large groups of travelers; Create and maintain relevant files to distribute to travelers with direction and destination information; Analyze travel arrangements to determine compliance with local and international visa and travel regulations; Business travel financials: Certify high quality, cost-effective arrangements; Negotiate corporate discounts with hotels and flight providers; Process employee travel expenses; Invoices, payments, reconciliation; Determine eligibility for money returns; Prepare monthly/quarterly/yearly travel reports; Contribute to travel section budget; Monitor travel budget vs. projections; Other duties: Provide staff travel information; Research and stay updated on travel procedures; Update Director on issues; Propose amendments to travel policy; Perform other duties as needed; Prioritize with minimal guidance