Executive Assistant MD

Duties & Responsibilities: Manage and maintain the Managing Director’s daily calendar, appointments, meetings and schedules Coordinate internal and external meetings, including scheduling, invitations, agendas and meeting arrangements Organise and prioritise the MD’s daily activities, ensuring effective use of time Manage professional correspondence, emails, documents and follow-ups on behalf of the MD when required Prepare and format reports, presentations, spreadsheets, letters, meeting documents and business correspondence Coordinate travel arrangements, including flights, accommodation, transportation and itineraries Maintain an organised filing system for confidential documents, records and correspondence Prepare meeting agendas, take minutes where required and ensure appropriate follow-up on action points Coordinate with internal departments, clients, suppliers and other stakeholders on behalf of the MD Monitor deadlines, pending tasks and commitments and proactively follow up to ensure timely completion Assist the MD with preparation for meetings, presentations and business discussions Maintain accurate records, trackers and schedules Support the MD with administrative, operational and coordination requirements Handle sensitive and confidential information with absolute discretion Anticipate the MD’s requirements and proactively address administrative needs before they become urgent Perform other executive and administrative duties as required Required Qualifications and Skills: Minimum Bachelor Degree in Business Administration or related 2–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, Management Assistant or in a similar role Previous experience supporting a Managing Director, CEO, General Manager or senior executive is highly preferred Excellent command of written and spoken English Strong organisational and time-management skills Highly structured, well-planned and detail-oriented approach to work Excellent ability to prioritise multiple tasks and manage competing deadlines Strong follow-up and coordination skills Advanced proficiency in Microsoft Excel, Word, PowerPoint and Outlook Strong ability to prepare professional reports, presentations, spreadsheets and business documents Comfortable working with calendars, scheduling platforms, email and digital office tools Key Skills: Excellent written communication and business correspondence skills Strong interpersonal and stakeholder-management abilities High level of confidentiality, discretion, professionalism and maturity Proactive approach with the ability to anticipate requirements and work independently Ability to remain calm, organised and effective in a fast-paced executive environment Language Skills Fluent written and spoken English. Well versed at written English for communication, documentation and presentation skills. Other Details: Working days and hours: Monday to Saturday (9 hrs/day) Location & Mobility: Currently based in Dubai, UAE Allowances / Benefits: As per company policy and UAE labour law. Show more Show less

Minimum Bachelor Degree in Business Administration or related; 2–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, Management Assistant or in a similar role; Previous experience supporting a Managing Director, CEO, General Manager or senior executive is highly preferred; Excellent command of written and spoken English; Strong organisational and time-management skills; Highly structured, well-planned and detail-oriented approach to work; Excellent ability to prioritise multiple tasks and manage competing deadlines; Strong follow-up and coordination skills; Advanced proficiency in Microsoft Excel, Word, PowerPoint and Outlook; Strong ability to prepare professional reports, presentations, spreadsheets and business documents; Comfortable working with calendars, scheduling platforms, email and digital office tools

Duties include managing and maintaining the Managing Director’s daily calendar, appointments, meetings and schedules; coordinating internal and external meetings with agendas and arrangements; organizing and prioritising the MD’s daily activities; managing professional correspondence, emails, documents and follow-ups; preparing and formatting reports, presentations, spreadsheets, letters and meeting documents; coordinating travel arrangements; maintaining an organised filing system for confidential documents; preparing meeting agendas and taking minutes with follow-up on action points; coordinating with internal departments, clients and stakeholders; monitoring deadlines and proactive follow-up; assisting the MD with preparation for meetings and business discussions; maintaining records and schedules; supporting administrative, operational and coordination requirements; handling sensitive information with discretion; anticipating needs; performing other executive duties as required