Accountant

Job Title: Accountant Location: Dammam, Eastern, Saudi Arabia Company: Eaton Arabia Role Purpose: The Receivable Accountant is responsible to Process accounting transactions for Accounts Receivable (AR) in a complete, accurate and timely manner while ensuring compliance with internal guidelines and procedures and external regulatory requirements and responsible for the planning and collection of the payments from the customer. Key Responsibilities: 1- Customer Relationship Management: • Create and consistently update a customer database containing information such as Commercial Registration (CR) with expiry dates, VAT references, national addresses, customer contacts, office locations, etc., for all active customers, as well as blocked customers with accounts receivable balances. • Collaborate with the Credit Team to ensure that the customer master data is complete with all necessary information. Additionally, liaise with the Sales, Projects, and Services Team to obtain any missing information or documents required for their assistance. • Obtain Credit Application Form from customers and begin establishing suitable credit limits and payment terms based on their credit risk profiles. Collaborate with the group Credit Team to obtain the SIMAH report for each customer, enabling an assessment of their creditworthiness. 2- Receivables Reporting: • Report daily collection reports highlighting any significant deviations from the target collections and the reasons / issues behind them. • Prepare the Accounts receivables, reconcile and make necessary adjustment and submit the report to all the stakeholders. • Share a detailed report to the Management after the period closing on collection deviations with the reasons & the recovery action. • Prepare and report the analysis of AR Aging with explanation and actions taken against aged receivables over 180 days. • Prepare and submit the monthly collection plan. • Report related party receivables to the group. 3- Finance Operations: • Working toward optimization of Days Sales Outstanding (DSO) to the range of 60 days and reduce the aging of accounts receivables. • Timely preparation, issuance, and distribution of invoices to the operation team in compliance with internal and external policies and procedures. • Maintain checklist and validate data to ensure the accuracy before issuance of the invoice. Make sure that invoices are accompanied by the necessary supporting documentation and ensure that the same documentation attached in SAP (Open Text). • Work closely with operation team to submit and obtain the acknowledgement of invoice receipt from the customers. • Establish the strong relationships and cultivate customer contacts to facilitate more effective follow-ups and ensure timely payments. • Gain access to Customer portals to submit, monitor and follow up the payments. • Monitor accounts receivable balances, contact & schedule visits, face-face meetings with customers regarding overdue accounts, follow up and collect the payments. And resolve disputes if any. • Manage the daily accounts receivable operations and collections. Conducts collection calls weekly and follow-up on past due invoices. • Accurate documentation of collection and dispute interactions with both internal and external parties • Prepare LC Invoices in line with the LC terms ensuring no discrepancy and follow up with Customers for timely receiving back the counter signed documents for submission at Bank. • Circulate Balance Confirmation & statements to customers with outstanding balances every quarter and ensure receiving confirmation. • Obtain Customer's statement of account and prepare reconciliation accordingly. • Prepare ECL calculation for AR provision on quarterly basis. Maintain record of Provisions against Bad Debts, ensure all receivables identified as Bad debts are fully provisioned. Keep record of Litigation cases and status. • Review and take necessary action on the credit memos and other adjustments posted to receivable accounts. 4- Finance process reengineering and Automation: • Assists in developing and implementing processes and procedures, and continuously optimizes to gain efficiency and drive productivity. • Drive process automation in accounts receivables reporting • Statement of account, Balance confirmation automation • Close co-ordination with corporate treasury or with banks E Banking units on implementation processing & all sorts of trouble shooting matters. 5- Compliance & internal Control: • Implements relevant internal accounting and reporting guidelines in compliance with external accounting regulations. • Complies with and helps achieve Internal Control over Financial Reporting compliance in Accounts Receivable and report in applicable templates. Necessary Knowledge and Experience: • Financial Accounting, Accounts receivables, collection management. SAP • Minimum 02 years’ experience in the accounts receivables & collection management in a medium/large, limited liability company. Education and Certification Minimum Requirements: • Bachelor’s degree in finance or accounting, or relevant quantitative discipline. Competencies: • Strong Communication Skill and positive attitude • Strong knowledge of accounting principles, practices, and procedures. • Ability to work independently and meet deadlines • Knowledge in Accounting Standards, Policies & Procedures • Self-motivated and a team-player • Experience with ERP systems (e.g., SAP) and advanced Excel skills • Documenting & Reporting Show more Show less

Minimum 02 years’ experience in the accounts receivables & collection management in a medium/large, limited liability company. Bachelor’s degree in finance or accounting, or relevant quantitative discipline.

1- Customer Relationship Management: Create and consistently update a customer database... Obtain Credit Application Form from customers and begin establishing suitable credit limits and payment terms... 2- Receivables Reporting: Report daily collection reports... Prepare the Accounts receivables, reconcile and make necessary adjustment... Share a detailed report to the Management after the period closing on collection deviations... Prepare and report the analysis of AR Aging... Prepare and submit the monthly collection plan... Report related party receivables to the group. 3- Finance Operations: Working toward optimization of Days Sales Outstanding (DSO) to the range of 60 days... Timely preparation, issuance, and distribution of invoices... Maintain checklist and validate data... Work closely with operation team... Establish strong relationships with customers... Gain access to Customer portals... Monitor accounts receivable balances... Manage daily accounts receivable operations and collections... Accurate documentation of collection and dispute interactions... Prepare LC Invoices... Circulate Balance Confirmation & statements... Obtain Customer's statement of account and prepare reconciliation... Prepare ECL calculation for AR provision on quarterly basis... Review and take necessary action on the credit memos and other adjustments posted to receivable accounts. 4- Finance process reengineering and Automation: Assists in developing and implementing processes... Drive process automation in accounts receivables reporting... 5- Compliance & internal Control: Implements relevant internal accounting and reporting guidelines…