Procurement Associate

About Edge At EDGE bold ideas are engineered into technologies that protect, improve and save lives. Headquartered in the United Arab Emirates, EDGE is a leading advanced technology group working at the forefront of defence and emerging technologies. Spanning more than 35 specialised companies and multiple centres of excellence, we are purpose-built to move fast. Free from heavy legacy processes, we give our people the autonomy, accountability, and agility to bring breakthrough technologies from concept to reality. Based in Abu Dhabi, a globally connected hub at the crossroads of Europe, Asia, Africa, and the Middle East, EDGE is home to a truly multicultural community where bold ideas thrive, and the future is shaped. Together, we are shaping the future. About The Role ROLE PURPOSE The Procurement Associate role provides accurate and timely administrative assistance across the procurement function. The role manages purchase requisition and purchase order processing, maintains procurement records, coordinates document flow between buyers, suppliers, and finance, and ensures that all procurement transactions are properly documented, approved, and traceable. The role is a key enabler of procurement efficiency and audit readiness. Responsibilities • Purchase Requisition & PO Processing: Receive, validate, and process purchase requisitions in SAP and Ariba when required. Check completeness and DoA compliance before routing for approval. Create and issue purchase orders once approvals are confirmed. Ensure all POs are acknowledged by suppliers within the required timeframe. • Procurement Records & Document Management: Maintain accurate and complete procurement records including PRs, POs, quotations, bid evaluations, contracts, and supplier correspondence. Ensure all documents are filed in the correct system with version control and are retrievable for audit within defined SLAs. • Supplier & Stakeholder Coordination: Act as the first point of contact for routine supplier queries on PO status, payment, and documentation. Coordinate document exchange between buyers, suppliers, finance, and logistics. Escalate non-routine issues to the relevant Buyer or Procurement Manager. • Invoice & GR/IR Coordination: Support the matching of supplier invoices against purchase orders and goods receipt records in SAP. Flag discrepancies to the Buyer or Finance team and track resolution. Ensure GR/IR clearing items are addressed promptly to avoid aged open items. • Reporting & KPI Traceability: Maintain structured daily, weekly, and monthly reporting on open POs, overdue deliveries, pending approvals, and GR/IR exceptions. Issue daily alerts on POs at risk of delay. Prepare weekly open order reports for the Procurement Manager. Compile monthly governance inputs with all figures traceable to SAP transaction records for full audit readiness. Basic Qualifications • 3-5 years of experience in procurement administration, supply chain support, or operations within a structured organization • Hands-on experience with ERP-based PR and PO processing, preferably SAP or SAP Ariba • Familiarity with procurement documentation workflows, approval routing, and records management • Experience supporting invoice matching or GR/IR reconciliation is an advantage • Background in defence, aerospace, or regulated manufacturing environments preferred Preferred Qualifications • Proficiency in SAP Ariba or equivalent ERP system for PR/PO processing • Strong organizational and document management skills • High attention to detail and accuracy in data entry and records management • Clear written and verbal communication for supplier and stakeholder coordination • Good understanding of procurement workflows, approval processes, and DoA governance • Proficiency in Microsoft Excel and Office tools for reporting and tracking WHY CHOOSE EDGE Launched in November 2019, the UAE's EDGE is one of the world's leading advanced technology groups, established to develop agile, bold and disruptive solutions for defence and beyond, and to be a catalyst for change and transformation. It is dedicated to bringing breakthrough innovations, products, and services to market with greater speed and efficiency, to position the UAE as a leading global hub for future industries, and to creating clear paths within the sector for the next generation of highly skilled talent to thrive. At EDGE, the real investment goes beyond compensation. Through our dedicated learning academy and digital learning platforms, employees have access to extensive opportunities to develop new skills, deepen their expertise, and advance their careers. Combined with the freedom to innovate, strong career support, and the opportunity to collaborate with world-class talent from across the globe, EDGE is a place where you can continue to grow, keep learning, and turn ambitious ideas into meaningful outcomes. Working at EDGE also comes with a package that genuinely reflects how much we value our people. Salaries are highly competitive and tax-free and, depending on your role and seniority, benefits can include family visas, annual flight tickets, medical insurance for you and your dependents, and education allowances for your children. CANDIDATE PRIVACY & EQUAL OPPORTUNITY STATEMENT If you feel your skills, experience and potential are a strong match for a role, we encourage you to apply even if you don’t meet every requirement. We are genuinely interested in what you can bring to EDGE. Any information you share as part of your EDGE candidate profile or job application will be handled in accordance with applicable data protection and privacy regulations. EDGE is an equal opportunity employer committed to building a diverse, inclusive, and high-performing workforce. We believe every individual deserves to be treated with fairness, respect and dignity, and our employment decisions reflect that. We do not discriminate based on race, colour, nationality, ethnicity, religion, gender, marital status, age, disability, pregnancy or parental status, or any other characteristic protected by applicable law. As a global organisation, effective collaboration across international teams is central to how we work, so English proficiency is required for all roles unless otherwise stated in the job posting. Please note that EDGE does not accept unsolicited resumes from recruitment agencies. Any resumes in the absence of a formally executed agreement in place will be deemed the property of EDGE, and no placement fees or compensation will be payable in respect of such submissions. Show more