Personal Assistant

We're Hiring: Personal Assistant / Admin assistant (English & Arabic) Are you the kind of assistant a Partner can trust completely: organised, discreet, and always one step ahead? Hammad & Al-Mehdar Law Firm is looking for a Personal Assistant / Executive Assistant to provide dedicated, confidential support to our Partners. This is a trust-based role for someone who wants to work as a true extension of the Partner and build a career in legal executive support. What you'll do: • Run complex, multi-party calendars across offices and time zones, with briefing packs ready at least 24 hours ahead. • Draft correspondence, client emails, and executive summaries in English and Arabic to the Partner's standard. • Coordinate communications with clients, counterparties, courts, and relevant government authorities as directed by the Partner. • Own time entries and billing narratives, and coordinate with Finance on billing and client accounts. • Support client onboarding, including engagement letters, KYC documents, and coordination with Compliance. • Prepare, format, and proofread documents and presentations, and keep the Partner's matter files organised. • Plan multi-jurisdiction travel with complete, detailed itineraries. • Track follow-up actions from the Partner's meetings and ensure commitments are carried through to completion. What we're looking for: • Fully bilingual in English and Arabic, written and spoken. • Strong drafting skills and close attention to detail. • Absolute discretion with sensitive client and personal information. • A proactive mindset that anticipates needs and flags issues early. • Composure under pressure and with demanding external parties. • Strong Microsoft Office skills, particularly Outlook calendar management. • A bachelor's degree in Business Administration, Office Management, Languages/Translation, or a related field is an advantage. Open to fresh graduates and candidates with up to 3 years of experience as a Personal Assistant, Secretary, or Administrative Assistant. Previous exposure to a law firm or professional services environment would be a strong advantage. About HMCO Hammad & Al-Mehdar Law Firm, founded in 1983 in Jeddah, Saudi Arabia, is one of the largest private practice Saudi law firms in the Kingdom and the GCC. The firm combines a strong local presence with international capabilities, providing a full range of business and corporate legal services. Its work spans major areas of Saudi law, including complex transactions, regulatory matters, and high-value disputes. The firm's growth reflects the development of trade, innovation, and technology in the Kingdom's private sector. While offering broad corporate expertise, it maintains a strong focus on serving privately held businesses with dedicated client service. Shortlisted candidates will be invited for an interview, where we'll discuss the role and the full compensation package. 📍 Location: Al Rawdah, Jeddah 🕘 Working days: Sunday to Thursday, 9:00am–6:00pm, with occasional flexibility for firm events 📩 To apply: Send your CV to [email protected] with "PA/Admin Assistant – Jeddah" in the subject line. Applications will be accepted until 30 October 2026. Show more Show less

Fully bilingual in English and Arabic, written and spoken. Strong drafting skills and close attention to detail. Absolute discretion with sensitive client and personal information. A proactive mindset that anticipates needs and flags issues early. Composure under pressure and with demanding external parties. Strong Microsoft Office skills, particularly Outlook calendar management. A bachelor's degree in Business Administration, Office Management, Languages/Translation, or a related field is an advantage. Open to fresh graduates and candidates with up to 3 years of experience as a Personal Assistant, Secretary, or Administrative Assistant. Previous exposure to a law firm or professional services environment would be a strong advantage.

Run complex, multi-party calendars across offices and time zones, with briefing packs ready at least 24 hours ahead. Draft correspondence, client emails, and executive summaries in English and Arabic to the Partner's standard. Coordinate communications with clients, counterparties, courts, and relevant government authorities as directed by the Partner. Own time entries and billing narratives, and coordinate with Finance on billing and client accounts. Support client onboarding, including engagement letters, KYC documents, and coordination with Compliance. Prepare, format, and proofread documents and presentations, and keep the Partner's matter files organised. Plan multi-jurisdiction travel with complete, detailed itineraries. Track follow-up actions from the Partner's meetings and ensure commitments are carried through to completion.