Billing Executive / Invoice Processing Specialist / Accounts Billing Specialist

Role Description We are seeking a detail-oriented and organized billing professional to support invoice preparation, billing administration, and the accurate processing of financial transactions. This role plays an important part in maintaining reliable billing records, ensuring invoices are issued correctly, and supporting timely payments through clear documentation and effective coordination. The successful candidate will be responsible for preparing, reviewing, and processing invoices in accordance with approved pricing, contractual terms, purchase orders, and internal procedures. Duties include verifying billing details, checking customer information, confirming transaction amounts, reviewing supporting documents, and ensuring that invoices are complete and accurate before they are issued. The role also involves maintaining organized billing records and updating financial systems with relevant transaction information. Additional responsibilities include monitoring invoice status, tracking outstanding payments, responding to billing inquiries, and coordinating with customers or internal departments to resolve discrepancies. The position may require reviewing credit notes, processing billing adjustments, checking payment allocations, and supporting the reconciliation of invoices against purchase orders, delivery records, service agreements, or other relevant documentation. The role will work closely with accounting, finance, sales, customer service, and operations teams to ensure that billing information is communicated accurately and processed within established timelines. The successful candidate will help investigate invoice discrepancies, identify missing information, follow up on pending approvals, and maintain clear records of any changes or adjustments. The position may also support monthly billing summaries, accounts receivable reporting, audit preparation, and the maintenance of billing databases. Responsibilities include organizing digital documentation, protecting confidential financial information, and following established approval procedures and data management practices. A strong focus on accuracy, consistency, and timely follow-up is essential. The successful candidate will contribute to efficient billing operations by identifying opportunities to improve invoice workflows, reduce processing errors, and maintain dependable financial records. The overall objective is to ensure that billing activities are handled professionally, transparently, and in alignment with the organization's financial procedures. Qualifications • A degree, diploma, or equivalent qualification in Accounting, Finance, Business Administration, or a related field is preferred. • Understanding of invoicing procedures, billing documentation, accounts receivable, and basic accounting principles. • Ability to review invoices, verify transaction details, identify discrepancies, and maintain accurate financial records. • Familiarity with purchase orders, credit notes, payment allocations, billing adjustments, and account reconciliation is an advantage. • Proficiency in Microsoft Excel and other office applications; familiarity with accounting software, ERP platforms, or billing systems is beneficial. • Strong numerical ability and attention to detail when checking amounts, customer information, and supporting documents. • Good written and verbal communication skills for handling billing inquiries and coordinating with internal or external stakeholders. • Strong organizational skills and the ability to manage multiple invoices, follow-ups, and administrative tasks. • Ability to maintain confidentiality and handle sensitive customer and financial information responsibly. • A systematic approach to resolving discrepancies, maintaining documentation, and following established procedures. • Ability to prioritize tasks and meet billing deadlines while maintaining accuracy and consistency. • A proactive, dependable, and collaborative attitude, with a commitment to efficient financial administration and continuous process improvement. Show more Show less

A degree, diploma, or equivalent qualification in Accounting, Finance, Business Administration, or a related field is preferred. Understanding of invoicing procedures, billing documentation, accounts receivable, and basic accounting principles. Ability to review invoices, verify transaction details, identify discrepancies, and maintain accurate financial records. Familiarity with purchase orders, credit notes, payment allocations, billing adjustments, and account reconciliation is an advantage. Proficiency in Microsoft Excel and other office applications; familiarity with accounting software, ERP platforms, or billing systems is beneficial.

Prepare, review, and process invoices in accordance with approved pricing, contractual terms, purchase orders, and internal procedures. Verify billing details, check customer information, confirm transaction amounts, review supporting documents, and ensure invoices are complete and accurate before issuance. Maintain organized billing records and update financial systems with relevant transaction information. Monitor invoice status, track outstanding payments, respond to billing inquiries, and coordinate with customers or internal departments to resolve discrepancies. Review credit notes, process billing adjustments, check payment allocations, and support reconciliation of invoices against purchase orders, delivery records, service agreements, or other documentation. Work with accounting, finance, sales, customer service, and operations teams to ensure billing information is communicated accurately and processed within established timelines. Investigate invoice discrepancies, identify missing information, follow up on pending approvals, and maintain clear records of changes or adjustments. Support monthly billing summaries, accounts receivable reporting, audit preparation, and maintenance of billing databases. Organize digital documentation, protect confidential financial information, and follow established approval procedures and data management practices. Prioritize tasks to meet billing deadlines while maintaining accuracy and consistency. Contribute to improving invoice workflows and overall billing efficiency.