Property Management Specialist

Job Purpose The Property Management Specialist is responsible for managing commercial property leases, monitoring contractual obligations, coordinating with landlords and shopping mall management, and ensuring the timely renewal and administration of lease agreements. The role focuses on optimizing rental costs, maintaining accurate contract records, and supporting the company's retail expansion plans. Key Responsibilities Lease & Contract Management • Manage and maintain lease agreements for retail branches and commercial properties. • Monitor lease expiry dates, renewal deadlines, and contractual obligations to ensure timely action. • Review lease agreements, amendments, and addendums, ensuring proper documentation and compliance with approved terms. • Coordinate with Legal, Finance, and other relevant departments to facilitate contract execution and renewal. • Maintain an organized database of lease agreements, payment schedules, and related documents. Landlord & Property Relations • Coordinate with landlords, shopping mall management, property owners, and real estate partners. • Negotiate rental rates, renewal terms, and lease conditions to achieve cost-effective agreements. • Address lease-related issues, disputes, and requests in coordination with relevant stakeholders. • Maintain professional relationships with landlords to support ongoing operations and future expansion. Financial Monitoring & Cost Optimization • Monitor rental payments, security deposits, and other lease-related expenses. • Support rental budgeting and forecasting activities. • Review rental increases and identify opportunities to optimize leasing costs. • Prepare cost comparisons and recommendations for lease renewals and renegotiations. Reporting & Expansion Support • Prepare periodic reports on lease agreements, upcoming expiries, renewals, and rental costs. • Analyze lease data to identify potential cost savings and operational improvements. • Coordinate with relevant departments to assess commercial locations for new branches. • Support decisions related to lease renewal, relocation, downsizing, or closure based on business requirements. Qualifications & Experience • Bachelor's degree in Business Administration or a related field. • 1 year of experience in property management, contract administration, lease administration, or a related field. • Basic understanding of contract management and administrative procedures. • Strong attention to detail and ability to maintain accurate records and documentation. • Proficiency in Microsoft Excel and Microsoft Office applications. • Good communication, organizational, and follow-up skills. • Ability to manage multiple tasks, meet deadlines, and coordinate with different stakeholders. • Previous exposure to lease agreements, commercial real estate, or retail operations is an advantage. Show more Show less