Institutional Data Regulatory Compliance Analyst

Overall, Purpose of the Job The Institutional Data & Regulatory Compliance Analyst is responsible for the administration, governance, quality, and integration of institutional data systems at UoM-Dubai. The role provides dedicated ownership of all regulatory data reporting requirements, including MoHESR and KHDA obligations, with particular focus on: • HEDB/CHEDS dataset preparation, validation, and submission across all reporting cycles • OBEF KPI data collection, calculation, evidence compilation, and submission across all 24 KPIs spanning Employment Outcomes, Learning Outcomes, Industry Collaboration, Research Outcomes, Reputation, and Community Engagement • API integration readiness for the transition from portal-based HEDB submission to MoHESR's master API framework • Effective administration of Educore and related institutional applications • Supporting institutional compliance with CAA, MoHESR, and KHDA requirements This role is critical as MoHESR transitions to an outcome-based evaluation model assessed across 24 KPIs, requiring sustained, specialist data ownership that cannot be absorbed within existing operational roles. Key Responsibilities • OBEF Data Management and KPI Reporting The postholder will take lead responsibility for OBEF data collection, calculation, and submission across all six pillars: • Coordinate and validate data for all 24 OBEF KPIs at institutional and programmatic level, including Employment Rate, Retention Rate (FYR), Assessment Quality Review, Work Placement Participation, Joint Industry Courses, Publication Ratio, International Accreditation Status, and Community Engagement indicators • Manage rolling calculation cycles — 3-year rolling averages for employment and retention KPIs; 5-year averages for research and collaboration KPIs; cumulative totals for IP and research impact • Coordinate graduate employment tracking processes including the 12-month post-graduation employment survey, internship-to-employment conversion rates, and relevant job classification in line with MoHESR definitions • Maintain KPI evidence packages including employer feedback forms, work placement completion records, micro credential and professional license registers, student satisfaction data, and industry contribution records • Prepare OBEF scorecard submissions and support institutional and programmatic performance monitoring against OBEF thresholds • Liaise with academic and professional services teams to collect, validate, and reconcile OBEF data inputs across faculties and support functions 2.HEDB / CHEDS Regulatory Reporting • Coordinate the preparation, validation, and submission of all HEDB datasets required by MoHESR across reporting cycles, including student enrolment, academic outcomes, graduation, and research data • Manage CHEDS-to-HEDB transition workflows and ensure submission readiness in line with MoHESR's evolving portal requirements • Validate HEDB datasets for completeness, accuracy, and consistency with institutional records held in Educore and related systems • Maintain submission logs, data quality records, and audit trails for all HEDB reporting cycles • Monitor MoHESR portal updates, deadline schedules, and data specification changes and ensure timely institutional responses • Support CAA reporting obligations that draw on overlapping HEDB data sources 3.Application and System Administration • Manage the day-to-day administration of Educore and other relevant institutional applications, including user access, role-based permissions, and validation rules • Monitor system functionality, data integrity, and operational performance across institutional data platforms • Coordinate system updates, testing, enhancements, and release of new functionality with vendors and internal stakeholders • Support issue resolution and escalation relating to application performance and data system functionality • Maintain Educore data configurations to support OBEF and HEDB data extraction workflows 4.API Integration and Technical Readiness • Lead institutional readiness for MoHESR's transition from HEDB portal submission to master API-based data exchange, coordinating endpoint mapping, testing, and implementation activities • Support KHDA API integration requirements, including technical coordination, data mapping, and post-implementation monitoring • Liaise with Home Campus IT, MoHESR technical teams, KHDA API teams, and Educore to ensure system-to-system data exchange is accurate, secure, and compliant • Document institutional data architecture, API workflows, system interfaces, and integration arrangements • Support pilot testing, rollout, and post-implementation monitoring of new integrations 5.Data Quality, Validation, and Reconciliation • Carry out data validation, reconciliation, and quality assurance checks across Educore, HEDB, OBEF datasets, and supporting evidence registers • Identify data gaps, inconsistencies, and quality issues and coordinate corrective actions with relevant teams • Maintain data quality logs, issue registers, and improvement action records • Support standardization of reporting processes to reduce reliance on manual workarounds and ad hoc data extractions • Develop and maintain data dictionaries, reporting logic documentation, and KPI calculation guides aligned to MoHESR OBEF definitions 6.Stakeholder Liaison and Regulatory Coordination • Act as the primary operational point of contact for data systems, OBEF reporting, HEDB submissions, and API integration matters • Liaise with MoHESR data and technical teams, KHDA regulatory and API teams, CAA, Educore, and Home Campus IT • Coordinate technical clarifications, regulatory follow-up actions, and issue resolution with external stakeholders in a timely and professional manner • Ensure institutional responses to regulators and system partners are accurate, consistent, and properly documented 7.Documentation, Audit, and Compliance Support • Maintain up-to-date SOPs, user guides, OBEF evidence registers, HEDB submission records, integration documentation, and system administration logs • Support audit readiness by ensuring availability of records, evidence trails, and compliance documentation for MoHESR, KHDA, and CAA • Contribute to inspection preparation by providing clear evidence of data governance, KPI validation controls, reporting practices, and system management • Support the implementation of secure and compliant data handling practices in line with institutional and Home Campus requirements Role Specification Essential Qualifications • Bachelor’s degree in info

Key Responsibilities include: 1) OBEF Data Management and KPI Reporting — coordinate and validate data for 24 OBEF KPIs across six pillars, manage rolling calculation cycles (3-year and 5-year averages), coordinate graduate employment tracking, maintain KPI evidence packages, prepare OBEF scorecard submissions, liaise with academic and professional services teams; 2) HEDB / CHEDS Regulatory Reporting — coordinate preparation, validation, and submission of HEDB datasets; manage CHEDS-to-HEDB transition workflows; validate datasets; maintain submission logs and audit trails; monitor MoHESR portal updates and deadlines; support CAA reporting obligations; 3) Application and System Administration — manage Educore and other institutional applications, monitor data integrity, coordinate system updates and releases, support issue resolution, maintain Educore configurations; 4) API Integration and Technical Readiness — lead transition to API-based data exchange, coordinate mapping and testing, support KHDA API integration, liaise with IT and API teams, document architecture and workflows; 5) Data Quality, Validation, and Reconciliation — perform data validation and reconciliation across datasets, identify gaps, maintain quality logs and improvement records, standardize reporting processes, develop data dictionaries and guides; 6) Stakeholder Liaison and Regulatory Coordination — act as primary contact for data systems and regulatory matters, liaise with MoHESR, KHDA, CAA, Educore, and IT, coordinate clarifications and issue resolution; ensure accurate and documented responses; 7) Documentation, Audit, and Compliance Support — maintain SOPs and logs, support audit readiness and inspection preparation, implement secure data handling practices.