Account Manager

Accounts Manager | مدير الحسابات Company: WOSOOL Transportation & Logistics Location: Dammam, Saudi Arabia Employment Type: Full-time | On-site About the Company WOSOOL Transportation & Logistics provides integrated logistics services, including road transportation, customs clearance, freight forwarding, warehousing, and yard operations. We are seeking an experienced Accounts Manager to lead the accounting function, strengthen financial controls, and ensure accurate and timely reporting. About the Role The Accounts Manager will lead the company’s day-to-day accounting activities, including general ledger, customer invoicing, receivables, payables, bank reconciliations, employee advances, job costing, and period-end closing. This is a hands-on management role requiring strong experience in logistics accounting, financial control, team supervision, and ERP systems. The successful candidate must ensure that transactions are supported, balances are reconciled, deadlines are met, and financial information is reliable. The role operates within the approved financial authority matrix and supports the CFO or Finance Manager in financial planning, cash-flow management, and decision-making. Key Responsibilities 1. Accounting Operations & Team Management Lead and supervise the accounting team, assign responsibilities, establish work schedules, and review the quality and timeliness of accounting entries. Maintain an organized chart of accounts and consistent coding by legal entity, branch, department, customer, and job where applicable. Ensure transactions are recorded accurately, supported by valid documentation, and reviewed under appropriate controls. Maintain separate and reconcilable records for company accounts, intercompany transactions, and authorized related-party balances. 2. Customer Invoicing & Revenue Control Review billing files received from Operations and verify approved quotations, contractual rates, completed services, supporting costs, and authorization for additional charges. Ensure invoices and approved adjustments are issued accurately and promptly. Track completed-but-unbilled jobs and resolve missing information with the responsible department. Review revenue, related costs, accruals, and period cut-off to prevent omissions, duplication, or incorrect reporting. 3. Accounts Receivable & Collections Maintain accurate customer ledgers, prepare statements of account, and oversee balance reconciliations and confirmations. Review receivables aging, develop collection action plans, and follow up on overdue balances with customers and the Commercial and Operations teams. Track invoice disputes, payment commitments, and collection forecasts. Escalate credit-limit breaches, prolonged overdue balances, and collection risks. Ensure credit notes, settlements, and write-offs receive the required approval. 4. Accounts Payable, Expenses & Advances Review supplier and subcontractor invoices against approved purchase orders, contracts, agreed rates, and evidence of service delivery. Prevent duplicate payments, unsupported expenses, and unauthorized charges. Prepare payment proposals according to due dates, available funds, and approved priorities. Control petty cash, employee advances, driver advances, and operational funds. Ensure timely settlement, supporting documentation, reconciliation of unused balances, and escalation of overdue advances. 5. Banking, Daily Closing & Cash Visibility Maintain daily visibility of receipts, payments, bank balances, cash balances, and outstanding commitments. Prepare a daily closing report showing opening balances, collections, disbursements, closing balances, and unresolved items. Complete bank reconciliations and investigate unmatched or unusual transactions. Prepare short-term cash requirements and payment forecasts for review by the CFO or Finance Manager. Process payments only through approved authorization procedures and maintain appropriate separation between preparation, approval, and release. 6. Job Costing, Period-End Closing & Financial Reporting Maintain job-costing records for transportation, customs clearance, freight forwarding, storage, and related services. Analyze revenue, direct costs, and margins by customer, job, service line, branch, and vehicle where relevant. Investigate unexplained losses and cost variances with Operations and Transportation. Lead monthly and year-end closing, including reconciliations, accruals, prepayments, depreciation, provisions, and other required adjustments. Prepare financial statements, supporting schedules, management reports, and actual-versus-budget analysis for review. 7. Tax Compliance, Audit & Internal Controls Maintain the accounting records and supporting schedules required for applicable VAT, zakat, withholding tax, and other statutory obligations, coordinating with the CFO and appointed advisers as necessary. Oversee accounting-side compliance with applicable ZATCA e-invoicing requirements, including invoice and adjustment controls, and coordinate system matters with IT and the ERP provider. Zatca Coordinate external-audit requests, maintain organized audit evidence, and follow up on findings. Strengthen controls over supplier master data, bank-detail changes, payments, journal entries, fixed assets, and access permissions. 8. ERP Discipline & Process Improvement Ensure accounting transactions are processed through the approved ERP and that operational and accounting records reconcile. Improve integration between job files, invoicing, collections, supplier costs, payroll inputs, and financial reporting. Develop accounting procedures and closing checklists, reduce unnecessary manual work, and train employees on consistent processing standards. Qualifications & Experience • Bachelor’s degree in Accounting or Finance. • Proven experience managing a full-cycle accounting function and supervising an accounting team. • Previous accounting experience in transportation, logistics, freight forwarding, customs clearance, or a closely related service business. • Demonstrated experience in job costing, receivables management, bank reconciliations, financial closing, and audit coordination. • Practical experience working with Saudi accounting and tax-compliance requirements. Required Skills Strong accounting knowledge, analytical ability, attention to detail, and professional integrity. Ability to identify discrepancies, investigate their causes, and ensure corrective action. Advanced Microsoft Excel skills and hands-on ERP experience are essential. Candidates must be able to prepare clear financial reports, manage closing deadlines, and communicate effectively with operational departments. Professional working proficiency in English is required; Arabic is an advantage. Confidentiality and adherence to approval controls are essential. Preferred Skills A relevant professional accounting qualification, such as SOCPA

Bachelor’s degree in Accounting or Finance. Proven experience managing a full-cycle accounting function and supervising an accounting team. Previous accounting experience in transportation, logistics, freight forwarding, customs clearance, or a closely related service business. Demonstrated experience in job costing, receivables management, bank reconciliations, financial closing, and audit coordination. Practical experience working with Saudi accounting and tax-compliance requirements.

1. Accounting Operations & Team Management: Lead and supervise the accounting team, assign responsibilities, establish work schedules, and review the quality and timeliness of accounting entries. Maintain an organized chart of accounts and consistent coding by legal entity, branch, department, customer, and job where applicable. Ensure transactions are recorded accurately, supported by valid documentation, and reviewed under appropriate controls. Maintain separate and reconcilable records for company accounts, intercompany transactions, and authorized related-party balances. 2. Customer Invoicing & Revenue Control: Review billing files received from Operations and verify approved quotations, contractual rates, completed services, supporting costs, and authorization for additional charges. Ensure invoices and approved adjustments are issued accurately and promptly. Track completed-but-unbilled jobs and resolve missing information with the responsible department. Review revenue, related costs, accruals, and period cut-off to prevent omissions, duplication, or incorrect reporting. 3. Accounts Receivable & Collections: Maintain accurate customer ledgers, prepare statements of account, and oversee balance reconciliations and confirmations. Review receivables aging, develop collection action plans, and follow up on overdue balances with customers and the Commercial and Operations teams. Track invoice disputes, payment commitments, and collection forecasts. Escalate credit-limit breaches, prolonged overdue balances, and collection risks. Ensure credit notes, settlements, and write-offs receive the required approval. 4. Accounts Payable, Expenses & Advances: Review supplier and subcontractor invoices against approved purchase orders, contracts, agreed rates, and evidence of service delivery. Prevent duplicate payments, unsupported expenses, and unauthorized charges. Prepare payment proposals according to due dates, available funds, and approved priorities. Control petty cash, employee advances, driver advances, and operational funds. Ensure timely settlement, supporting documentation, reconciliation of unused balances, and escalation of overdue advances. 5. Banking, Daily Closing & Cash Visibility: Maintain daily visibility of receipts, payments, bank balances, cash balances, and outstanding commitments. Prepare a daily closing report showing opening balances, collections, disbursements, closing balances, and unresolved items. Complete bank reconciliations and investigate unmatched or unusual transactions. Prepare short-term cash requirements and payment forecasts for review by the CFO or Finance Manager. Process payments only through approved authorization procedures and maintain appropriate separation between preparation, approval, and release. 6. Job Costing, Period-End Closing & Financial Reporting: Maintain job-costing records for transportation, customs clearance, freight forwarding, storage, and related services. Analyze revenue, direct costs, and margins by customer, job, service line, branch, and vehicle where relevant. Investigate unexplained losses and cost variances with Operations and Transportation. Lead monthly and year-end closing, including reconciliations, accruals, prepayments, depreciation, provisions, and other required adjustments. Prepare financial statements, supporting schedules, management reports, and actual-versus-budget analysis for review. 7. Tax Compliance, Audit & Internal Controls: Maintain the accounting records and supporting schedules required for applicable VAT, zakat, withholding tax, and other statutory obligations, coordinating with the CFO and appointed advisers as necessary. Oversee accounting-side compliance with applicable ZATCA e-invoicing requirements, including invoice and adjustment controls, and coordinate system matters with IT and the ERP provider. Zatca. Coordinate external-audit requests, maintain organized audit evidence, and follow up on findings. Strengthen controls over supplier master data, bank-detail changes, payments, journal entries, fixed assets, and access permissions. 8. ERP Discipline & Process Improvement: Ensure accounting transactions are processed through the approved ERP and that operational and accounting records reconcile. Improve integration between job files, invoicing, collections, supplier costs, payroll inputs, and financial reporting. Develop accounting procedures and closing checklists, reduce unnecessary manual work, and train employees on consistent processing standards.