Logistics Coordinator | alfanar Electric

Job description: Job Purpose To coordinate day-to-day logistics activities, ensuring the timely and efficient movement of goods while complying with company procedures, contractual terms, and regulatory requirements. The role focuses on shipment scheduling, documentation, and communication between internal teams and external service providers to support operational efficiency. Key Accountability Areas Shipment Coordination • Arrange and follow up on inbound and outbound shipments with freight forwarders, carriers, and suppliers. • Confirm shipment schedules and ensure alignment with operational and customer requirements. • Track shipment progress and proactively address potential delays or disruptions. Documentation and Compliance • Prepare, review, and maintain all required shipping documents, including invoices, packing lists, and certificates of origin. • Ensure compliance with customs regulations, trade agreements, and company standards. • Maintain accurate records for audit and reporting purposes. Communication and Liaison • Act as a point of contact between internal departments (procurement, sales, warehouse) and logistics providers. • Share timely shipment updates with relevant stakeholders. • Escalate shipment issues to the immediate supervisor for resolution. Performance Monitoring and Reporting • Monitor logistics KPIs such as on-time delivery, lead times, and freight cost efficiency. • Prepare and submit routine reports on logistics activities and performance trends. Continuous Improvement • Identify and suggest improvements to logistics processes to enhance efficiency and cost-effectiveness. • Support the implementation of updated logistics tools, systems, or procedures. Role Accountability HR Proficiency: • Ability to obtain updated soft and technical skills related to the job • To have a vision and a plan for the career path and how to achieve it. Delivery: • Perform the planned activities to meet the operational and development targets as per delivery schedules. • Utilize resources effectively to achieve objectives within efficient cost and time. • Provide a periodic report formatted by detailing the deviation and execution of planned tasks. Problem-Solving: • Solve any related problems arise and escalate any complex operational issues. Quality: • Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities. Business Process Improvements: • Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible. Compliance: • Comply to related policy and procedures and work instructions. Health, Safety, and Environment: • Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services. Academic Qualification Diploma Degree in Business Administration or Any relevant field Work Experience Fresher - 0-2 years Technical / Functional Competencies Document Filing Document Management Document Preparation Confidentiality Ad Hoc Reporting Profile description: Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions. The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals. alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar. For more information about alfanar, please visit alfanar.com Show more Show less

Diploma or Degree in Business Administration or any relevant field; Fresher - 0-2 years

Arrange and follow up on inbound and outbound shipments with freight forwarders, carriers, and suppliers. Confirm shipment schedules and ensure alignment with operational and customer requirements. Track shipment progress and proactively address potential delays or disruptions. Prepare, review, and maintain all required shipping documents, including invoices, packing lists, and certificates of origin. Ensure compliance with customs regulations, trade agreements, and company standards. Maintain accurate records for audit and reporting purposes. Act as a point of contact between internal departments (procurement, sales, warehouse) and logistics providers. Share timely shipment updates with relevant stakeholders. Escalate shipment issues to the immediate supervisor for resolution. Monitor logistics KPIs such as on-time delivery, lead times, and freight cost efficiency. Prepare and submit routine reports on logistics activities and performance trends. Identify and suggest improvements to logistics processes to enhance efficiency and cost-effectiveness. Support the implementation of updated logistics tools, systems, or procedures.