Procurement Coordinator

Bilfinger is an international industrial services provider with a vision to be the No. 1 for its customers in enhancing efficiency and sustainability within the process industry. Bilfinger’s comprehensive portfolio spans the entire value chain, from consulting & engineering to prefabrication & installation, access & insulation, and services that improve the asset performance of industrial plants. The company operates in three geography-based segments: Western Europe, Central Europe, and International, with primary activities in Europe, North America, and the Middle East. Its process industry customers come from markets such as chemicals & petrochemicals, energy, oil & gas, and pharma & biopharma. With about 31,000 employees, Bilfinger upholds the highest standards of safety and quality, generating revenue of €5.4 billion in the financial year 2025. To achieve its goals, Bilfinger has identified two strategic levers: Operational Excellence to continuously improve its own efficiency and performance, and Market Expansion to strengthen customer orientation and establish Bilfinger as the partner of choice. Position Title: Procurement Coordinator Location: UAE Industry: Oil & Gas, Construction, EPC, Industrial Services, Facilities Management Experience Required: Minimum 4-5 Years Procurement Experience in UAE Employment Type: Full-Time Reporting To: Procurement Manager / Category Manager Job Summary We are seeking a proactive, commercially focused, and results-oriented Procurement Coordinator to support procurement activities for services and materials within the Oil & Gas, Construction, EPC, and Industrial Services sectors. The ideal candidate should possess strong knowledge of procurement processes, supplier management, strategic sourcing, and contract negotiations. The candidate must have hands-on experience in sourcing service-related categories such as accommodation, transportation, manpower, equipment rental, logistics, and subcontracting services, along with technical procurement experience involving pipes, fittings, instrumentation, and electrical equipment. Key Responsibilities: Procurement & Sourcing • Manage end-to-end procurement activities in compliance with company purchasing policies and procedures. • Source and procure materials including pipes, fittings, valves, flanges, structural steel, instrumentation, electrical equipment, and construction materials. • Issue RFQs, evaluate quotations, prepare commercial bid evaluations, and make sourcing recommendations. • Negotiate prices, commercial terms, payment conditions, lead times, and contractual requirements with suppliers. • Create and manage Purchase Orders (POs) and Service Orders. • Ensure timely delivery of materials and services to support operational and project requirements. • Source and manage suppliers for accommodation, transportation, logistics, equipment rentals, manpower supply, subcontracting, and other support services. • Identify suitable hotels, labor camps, apartments, and staff accommodation facilities according to project requirements. • Coordinate accommodation bookings and rental agreements while ensuring cost optimization. • Maintain strong relationships with accommodation providers and real estate leasing companies. • Manage transportation requirements including staff transportation, bus services, vehicle rentals, and logistics solutions. • Develop and maintain a network of reliable transportation and logistics service providers across the UAE. • Ensure availability of transportation services to support project mobilization and operational needs. Supplier & Contract Management • Identify, evaluate, and qualify new suppliers and service providers. • Conduct supplier performance evaluations and maintain approved vendor databases. • Support contract negotiations and framework agreements. • Resolve supplier-related issues concerning quality, delivery, and commercial disputes. • Monitor supplier compliance with contractual obligations and agreed service levels. Cost Optimization & Market Intelligence • Identify opportunities for cost savings and value improvement. • Conduct market research, price benchmarking, and supplier analysis. • Monitor market trends for materials, services, accommodation, transportation, and labor costs. • Support procurement initiatives aimed at improving efficiency and reducing total cost of ownership. Stakeholder Management • Coordinate closely with Engineering, Operations, Projects, HR, Finance, Logistics, and Warehouse teams. • Support project procurement planning and ensure alignment with business requirements. • Provide timely procurement updates and reports to management. • Maintain accurate procurement records and ensure audit readiness. Qualifications • Bachelor's Degree or Diploma in Supply Chain Management, Business Administration, Engineering, or related discipline. • Minimum 3-4 years of procurement experience within the UAE. • Experience in Oil & Gas, EPC, Construction, Industrial Services, or Facilities Management sectors. • Proven experience in procurement of both services and technical materials. Technical Knowledge The candidate should possess strong knowledge of: • Procurement and purchasing procedures. • Strategic sourcing and supplier relationship management. • Pipes, fittings, valves, flanges, and construction materials. • Instrumentation and electrical equipment procurement. • Accommodation and facilities sourcing. • Transportation and logistics procurement. • Rental and leasing services. • Manpower services and subcontracting. • Vendor evaluation and performance management. • ERP systems (SAP experience preferred). • Microsoft Office applications, particularly Excel. Skills & Competencies • Excellent communication and interpersonal skills. • Strong negotiation and commercial acumen. • Proactive and self-motivated approach to work. • Ability to work independently with minimal supervision. • Strong analytical and problem-solving skills. • Good knowledge of UAE supplier and service provider markets. • Effective stakeholder management capabilities. • Strong organizational and time-management skills. • Ability to manage multiple priorities in a fast-paced environment. • High level of integrity, professionalism, and accountability. Mandatory Requirements • Minimum 4-5 years of procurement experience in the UAE market. • Valid UAE Driving License (Mandatory). • Willingness to travel across the UAE for supplier visits, accommodation inspections, transportation provider evaluations, vendor audits, and project site coordination. • Strong network of suppliers and service providers within the UAE market will be an added advantage. Preferred Candidate Profile • Experience in Oil & Gas, EPC, Construction, Industrial Services, or Facilities Management industries. • Strong un

Bachelor's Degree or Diploma in Supply Chain Management, Business Administration, Engineering, or related discipline. Minimum 3-4 years of procurement experience within the UAE. Experience in Oil & Gas, EPC, Construction, Industrial Services, or Facilities Management sectors. Proven experience in procurement of both services and technical materials.

Procurement & Sourcing: Manage end-to-end procurement activities in compliance with company purchasing policies and procedures. Source and procure materials including pipes, fittings, valves, flanges, structural steel, instrumentation, electrical equipment, and construction materials. Issue RFQs, evaluate quotations, prepare commercial bid evaluations, and make sourcing recommendations. Negotiate prices, commercial terms, payment conditions, lead times, and contractual requirements with suppliers. Create and manage Purchase Orders (POs) and Service Orders. Ensure timely delivery of materials and services to support operational and project requirements. Source and manage suppliers for accommodation, transportation, logistics, equipment rentals, manpower supply, subcontracting, and other support services. Identify suitable hotels, labor camps, apartments, and staff accommodation facilities according to project requirements. Coordinate accommodation bookings and rental agreements while ensuring cost optimization. Maintain strong relationships with accommodation providers and real estate leasing companies. Manage transportation requirements including staff transportation, bus services, vehicle rentals, and logistics solutions. Develop and maintain a network of reliable transportation and logistics service providers across the UAE. Ensure availability of transportation services to support project mobilization and operational needs. Supplier & Contract Management: Identify, evaluate, and qualify new suppliers and service providers. Conduct supplier performance evaluations and maintain approved vendor databases. Support contract negotiations and framework agreements. Resolve supplier-related issues concerning quality, delivery, and commercial disputes. Monitor supplier compliance with contractual obligations and agreed service levels. Cost Optimization & Market Intelligence: Identify opportunities for cost savings and value improvement. Conduct market research, price benchmarking, and supplier analysis. Monitor market trends for materials, services, accommodation, transportation, and labor costs. Support procurement initiatives aimed at improving efficiency and reducing total cost of ownership. Stakeholder Management: Coordinate closely with Engineering, Operations, Projects, HR, Finance, Logistics, and Warehouse teams. Support project procurement planning and ensure alignment with business requirements. Provide timely procurement updates and reports to management. Maintain accurate procurement records and ensure audit readiness.