Document Control Manager

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description Document Management & Control • Develop and implement document control procedures, workflows, and standards for the rail project. • Manage the receipt, registration, numbering, distribution, tracking, and filing of all project documents. • Ensure all project documentation is maintained in accordance with project requirements and document control procedures. • Establish and maintain electronic and physical filing systems. • Control document revisions, approvals, superseded documents, and archival processes. Engineering & Technical Documentation • Manage engineering, design, construction, testing, commissioning, and handover documentation. • Coordinate the review and approval workflow for drawings, specifications, technical submittals, and reports. • Track document status and ensure timely responses from stakeholders. • Maintain master document registers and transmittal logs. EDMS Administration • Administer Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Autodesk Construction Cloud, or similar platforms. • Ensure documents are uploaded, categorized, and maintained accurately. • Monitor user access permissions and document security. • Provide training and support to project teams on document management systems. Reporting & Compliance • Prepare weekly and monthly document control reports. • Monitor document turnaround times and key performance indicators (KPIs). • Ensure compliance with client, contractual, ISO 9001, and company document management standards. • Support internal and external audits related to document control processes. Stakeholder Coordination • Coordinate with project managers, engineers, contractors, consultants, and client representatives regarding documentation requirements. • Facilitate document reviews and approvals across project disciplines. • Support project teams in meeting documentation submission deadlines. Handover & Closeout • Manage the preparation and compilation of project handover documentation. • Ensure as-built drawings, operation and maintenance manuals, testing records, and quality records are complete and properly organized. • Coordinate final document turnover to the client. • Maintain project archives and records retention processes. Leadership & Team Management • Lead and supervise Document Controllers and Records Management personnel. • Allocate workloads and monitor team performance. • Develop document control training programs and best practices. • Drive continuous improvement initiatives within document management processes. Qualifications • Minimum Education • Bachelor’s Degree in Business Administration, Information Management, Engineering, Construction Management, or related discipline. • 10–15 years of document control experience. • At least 10 years in a managerial role on major rail, metro, transportation, or infrastructure projects. Additional Information At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. ReqID: J10156590 Business Line: Transportation Business Group: DCS Strategic Business Unit: ME and Africa Career Area: Administration Work Location Model: On-Site Show more

Bachelor's Degree in Business Administration, Information Management, Engineering, Construction Management, or related discipline. 10–15 years of document control experience. At least 10 years in a managerial role on major rail, metro, transportation, or infrastructure projects.

Document Management & Control: Develop and implement document control procedures, workflows, and standards for the rail project; manage receipt, registration, numbering, distribution, tracking, and filing of all project documents; ensure documentation compliance with project requirements and control procedures; establish electronic and physical filing systems; control document revisions, approvals, superseded documents, and archival processes. Engineering & Technical Documentation: Manage engineering, design, construction, testing, commissioning, and handover documentation; coordinate review and approval workflow for drawings, specifications, technical submittals, and reports; track document status and ensure timely responses; maintain master document registers and transmittal logs. EDMS Administration: Administer EDMS such as Aconex, SharePoint, Autodesk Construction Cloud or similar; ensure documents are uploaded, categorized, and maintained; monitor user access permissions and document security; provide training and support. Reporting & Compliance: Prepare weekly and monthly document control reports; monitor turnaround times and KPIs; ensure compliance with client, contractual, ISO 9001, and company standards; support audits. Stakeholder Coordination: Coordinate with project managers, engineers, contractors, consultants, and client representatives; facilitate document reviews and approvals; support teams in meeting submission deadlines. Handover & Closeout: Prepare and assemble handover documentation; ensure as-built drawings, O&M manuals, testing records, and quality records are complete and organized; coordinate final turnover; maintain archives. Leadership & Team Management: Lead and supervise Document Controllers and Records Management personnel; allocate workloads; develop training programs and best practices; drive continuous improvement.