Administrative Assistant with Accounting Background

Company: IDbyADINB Location: Mussafah, Abu Dhabi, UAE Employment Type: Full-time, on-site, paid position We are looking for an organized and proactive Administrative Assistant with an accounting background to support our production workshop, specializing in event production, exhibition installations, printing, and branding. The role combines administration, accounting support, and HR record management, working closely with our production and finance teams. Key Responsibilities • Handle daily administrative tasks, correspondence, filing, and document control. • Prepare and track quotations, purchase orders, invoices, and delivery notes. • Record purchases, expenses, and petty cash transactions, maintaining complete supporting documents. • Assist with supplier reconciliations, payment follow-ups, and accounting documentation. • Coordinate with suppliers regarding quotations, orders, and deliveries. • Support inventory tracking, material movement records, and project cost allocation. • Maintain organized and confidential HR files, including employment contracts, identification documents, and employee records. • Maintain attendance and leave records and prepare payroll inputs for review. • Track document expiry dates, renewals, and equipment maintenance records. Requirements • Previous administrative experience with practical accounting or bookkeeping knowledge. • Experience in production, printing, events, fabrication, or contracting is preferred. • Familiarity with invoices, purchase orders, petty cash, and basic accounting procedures. • Proficiency in Microsoft Excel and familiarity with accounting or ERP software. • Strong organizational skills, accuracy, and attention to detail. • Good English communication skills; Arabic is an advantage. • Ability to handle confidential information and coordinate effectively with office and workshop teams. • Currently residing in Abu Dhabi and available to join immediately. Show more Show less

Previous administrative experience with practical accounting or bookkeeping knowledge. Experience in production, printing, events, fabrication, or contracting is preferred. Familiarity with invoices, purchase orders, petty cash, and basic accounting procedures. Proficiency in Microsoft Excel and familiarity with accounting or ERP software. Strong organizational skills, accuracy, and attention to detail. Good English communication skills; Arabic is an advantage. Ability to handle confidential information and coordinate effectively with office and workshop teams. Currently residing in Abu Dhabi and available to join immediately.

Handle daily administrative tasks, correspondence, filing, and document control. Prepare and track quotations, purchase orders, invoices, and delivery notes. Record purchases, expenses, and petty cash transactions, maintaining complete supporting documents. Assist with supplier reconciliations, payment follow-ups, and accounting documentation. Coordinate with suppliers regarding quotations, orders, and deliveries. Support inventory tracking, material movement records, and project cost allocation. Maintain organized and confidential HR files, including employment contracts, identification documents, and employee records. Maintain attendance and leave records and prepare payroll inputs for review. Track document expiry dates, renewals, and equipment maintenance records.