Receptionist cum PA

Role Purpose: The Receptionist & PA to the Chairman & Group CEO serves as the first point of contact for the company while providing professional administrative and executive support to the Chairman & Group CEO. The role includes managing reception, coordinating visitors and drivers, maintaining office supplies, arranging meetings and schedules, handling correspondence, and supporting day-to-day office and administrative operations with professionalism and confidentiality. Key Responsibilities: • Greet visitors and clients professionally, ensuring a positive first impression. • Answer, screen, and direct incoming calls promptly and courteously. • Manage the reception area to ensure it is tidy, organized, and presentable at all times. • Handle incoming and outgoing mail, courier services, and document distribution. • Manage meeting room bookings and ensure rooms are prepared for meetings. • Support company events, visitor hospitality, and general office coordination. • Schedule and assign daily duties to company drivers based on operational needs. • Monitor and maintain office supplies, stationery, and pantry stock levels. • Prepare purchase requests and liaise with vendors or procurement for replenishments. • Support administrative functions where required. • Provide professional administrative and personal assistance to the Chairman on a day-to-day basis. • Manage the Chairman’s calendar, including scheduling and coordinating meetings, appointments, and engagements. • Coordinate and arrange internal and external meetings on behalf of the Chairman. • Prepare meeting schedules, Preparing Minutes of Meetings, documents, presentations, and other materials as required. • Screen and manage correspondence, emails, calls, and other communications on behalf of the Chairman. • Coordinate with internal departments, clients, business partners, and external stakeholders on matters relating to the Chairman & Group CEO. • Arrange travel, transportation, accommodation, and itineraries for the Chairman & Group CEO when required. • Maintain confidentiality of sensitive business, personal, and company information. • Follow up on tasks, action points, and requests assigned by the Chairman & Group CEO and provide timely updates. • Maintain and organize important documents, records, and files for easy access when required. • Assist with the coordination of business events, appointments, and other engagements involving the Chairman & Group CEO. Qualifications & Experience: • Bachelor’s degree or diploma in Business Administration, Office Administration, or a related field. • Minimum 2–4 years of relevant experience in reception, administration, personal assistance, executive assistance, or a similar role. • Previous experience supporting a Chairman, CEO, Director, or senior executive is preferred. • Excellent verbal and written communication skills in English is a must. • Strong professional telephone etiquette and interpersonal skills. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Powerpoint, Canva is essential. • Experience working in real estate, property management, or a corporate environment is an advantage. Competencies & Skills: • Excellent communication and interpersonal skills with a warm, welcoming attitude. • Strong organizational and multitasking abilities to manage front desk duties efficiently. • Professional appearance and customer service-oriented approach. • Ability to remain calm, composed, and efficient in a fast-paced office environment. • Attention to detail with the ability to maintain tidy, presentable work areas. • Strong coordination skills for managing meeting rooms, schedules, and company drivers. • Proactive, positive, and adaptable mindset with a willingness to assist across departments. • Basic problem-solving abilities and good judgment in handling visitors and inquiries. • Maintain strict confidentiality and discretion when handling sensitive company and Chairman-related information. Show more Show less

Bachelor’s degree or diploma in Business Administration, Office Administration, or a related field. Minimum 2–4 years of relevant experience in reception, administration, personal assistance, executive assistance, or a similar role. Previous experience supporting a Chairman, CEO, Director, or senior executive is preferred. Excellent verbal and written communication skills in English. Strong professional telephone etiquette and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), PowerPoint; Canva is essential. Experience working in real estate, property management, or a corporate environment is an advantage.

Greet visitors and clients professionally; answer, screen, and direct calls; manage the reception area; handle mail and courier services; manage meeting room bookings; support events and office coordination; schedule and assign daily duties to drivers; monitor office supplies; prepare purchase requests and liaise with vendors; provide administrative support; assist the Chairman with daily administrative and personal tasks; manage the Chairman’s calendar and coordinate meetings; prepare meeting schedules, minutes, documents, and presentations; screen and manage correspondence on behalf of the Chairman; coordinate with internal departments, clients, and external stakeholders; arrange travel and itineraries; maintain confidentiality; follow up on tasks and action points; maintain and organize documents and files; assist with coordination of business events involving the Chairman.