Executive Assistant | Al-Futtaim Automotive | Dubai

Job Requisition ID: 181343 About Al-Futtaim Established in the 1930s, Al-Futtaim is one of the most diversified and progressive privately held regional businesses, headquartered in Dubai. Operating across more than 20 countries, the Group spans automotive, financial services, real estate, retail and health. With more than 40,000 employees, Al-Futtaim represents over 200 of the world’s most recognised brands, including Toyota, Lexus, IKEA, ACE and Marks & Spencer. Driven by its purpose to enrich lives and elevate communities, Al-Futtaim focuses on digital innovation, AI, sustainable growth and strategic partnerships, creating long-term value for customers, communities and partners while building a responsible legacy for future generations. Overview Of The Role: As Executive Assistant to the Managing Director, you will be a trusted partner at the centre of the business, providing senior executive and administrative support. You will manage the Managing Director's priorities, calendar, communications, governance activities and key business initiatives, so that decisions are well informed, the office runs efficiently and strategic objectives are delivered. You will do well in this role if you are highly organised, think ahead and can juggle competing demands without losing sight of what matters most. Sound business judgement, polished communication and complete discretion will be part of your everyday work, whether you are preparing a board pack, handling sensitive information or representing the Managing Director with senior stakeholders. What You Will Do: • Manage the Managing Director's calendar and priorities, coordinating meetings, reviews and business commitments without scheduling conflicts • Prepare and coordinate executive correspondence, presentations and stakeholder communications to a consistently high standard of accuracy and professionalism • Support leadership meetings, board reviews and business updates, delivering agendas, materials, minutes and action tracking on time • Track executive action items and follow them through to completion within agreed deadlines • Build strong working relationships with internal and external stakeholders, responding promptly and keeping satisfaction high • Handle sensitive business information securely and in full compliance with confidentiality requirements • Produce accurate, timely executive reports, dashboards, presentations and briefing materials for the leadership team • Keep the Managing Director's office running smoothly day to day through proactive planning, coordination, problem-solving and prioritisation Required Skills To Be Successful: • Exceptional organizational and planning skills. • Strong business acumen and professional judgment. • Excellent written and verbal communication skills in English. • High level of discretion, integrity, and confidentiality. What Qualifies You For The Role: • Bachelor's degree in Business Administration, Management, Communications or a related discipline • 5 to 8 years' experience supporting C-suite executives, Managing Directors, CEOs or senior leadership teams, ideally within a multinational or matrixed organisation • Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word and Teams), with a strong understanding of executive office management and business governance • Experience managing complex calendars, executive communications, travel arrangements, leadership meetings and governance processes • UAE or wider GCC experience preferred Al-Futtaim Automotive is one of the region's leading mobility businesses, operating across eight countries in the Middle East, Asia and North Africa. With a portfolio of more than 25 world-leading brands, we deliver one of the region's most comprehensive mobility ecosystems. Our capabilities span passenger vehicles, commercial vehicles and industrial equipment, backed by integrated logistics, leasing, aftersales and financial services that deliver a seamless customer experience across every stage of the mobility journey. Our vision is to become a world-class mobility player, creating better experiences for our customers through innovation, digital transformation and a relentless focus on customer experience. We work alongside some of the world's most trusted automotive brands to shape the future of mobility, delivering solutions that meet the evolving needs of individuals, businesses and communities. Behind everything we do is a team of more than 9,000 colleagues united by ambition, collaboration and a shared commitment to progress. Together, we're shaping the future of mobility, embracing new technologies and creating better experiences for our customers. At Al-Futtaim Automotive, you'll be empowered to turn ambition into action and help move our customers, our business and your career forward. Show more Show less

Bachelor's degree in Business Administration, Management, Communications or a related discipline. 5 to 8 years' experience supporting C-suite executives, Managing Directors, CEOs or senior leadership teams, ideally within a multinational or matrixed organisation. Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word and Teams), with a strong understanding of executive office management and business governance. Experience managing complex calendars, executive communications, travel arrangements, leadership meetings and governance processes. UAE or wider GCC experience preferred.

Manage the Managing Director's calendar and priorities, coordinating meetings, reviews and business commitments without scheduling conflicts. Prepare and coordinate executive correspondence, presentations and stakeholder communications to a consistently high standard of accuracy and professionalism. Support leadership meetings, board reviews and business updates, delivering agendas, materials, minutes and action tracking on time. Track executive action items and follow them through to completion within agreed deadlines. Build strong working relationships with internal and external stakeholders, responding promptly and keeping satisfaction high. Handle sensitive business information securely and in full compliance with confidentiality requirements. Produce accurate, timely executive reports, dashboards, presentations and briefing materials for the leadership team. Keep the Managing Director's office running smoothly day to day through proactive planning, coordination, problem-solving and prioritisation.