Legal & Executive Assistant (Russian speaker)

We are seeking a highly organized and detail-oriented Legal & Executive Assistant to provide comprehensive support across legal operations and executive administration. This hybrid role combines legal documentation management with executive support to senior leadership in a fast-paced corporate environment. Key Responsibilities Legal Department Support (60-65%) • Prepare, format, review, scan, register, and maintain contracts and legal documentation. • Coordinate document execution processes and monitor signature status. • Maintain electronic and physical legal archives and filing systems. • Manage legal registers, databases, and document trackers. • Monitor deadlines, renewals, and document workflows. • Coordinate documentation requests with internal and external stakeholders. • Ensure proper document control, version management, and record keeping. • Support electronic signature processes and legal administrative activities. Executive Support (35-40%) • Manage complex calendars and scheduling for senior executives. • Coordinate meetings, conference rooms, and business appointments. • Arrange business travel, including flights, accommodation, visas, and itineraries. • Prepare presentations, reports, and meeting materials. • Manage correspondence and follow up on action items. • Support day-to-day administrative requirements of leadership team members. • Process expense claims and reimbursement requests. • Serve as a key coordination point between executives and stakeholders. Requirements • Bachelor's degree in Law, Business Administration, Economics, Languages, or a related discipline. • Minimum 5 years of experience in an Executive Assistant, Personal Assistant, Legal Assistant, or similar administrative role. • Prior experience supporting a legal department, law firm, consulting business, or corporate environment is highly preferred. • Fluent Russian and English communication skills, both written and verbal. • Advanced Microsoft Excel skills, including use of formulas, Pivot Tables, and data tracking tools. • Strong proficiency in Microsoft Office applications. • Experience with document management systems and e-signature platforms. • Excellent organizational skills and attention to detail. • Ability to maintain confidentiality and handle sensitive information with discretion. Candidate Profile The successful candidate will be: • Highly organized and detail-oriented. • Proactive, resourceful, and capable of working independently. • Comfortable managing multiple priorities in a fast-paced environment. • Professional, reliable, and service-oriented. • Discreet and trustworthy when handling confidential information. • Adaptable and able to respond effectively to changing business needs. What We Offer • Opportunity to work closely with senior leadership. • Exposure to both legal and executive support functions. • Dynamic and professional work environment. • Competitive compensation and benefits package. • Long-term career development opportunities. Show more Show less

Bachelor's degree in Law, Business Administration, Economics, Languages, or a related discipline. Minimum 5 years of experience in an Executive Assistant, Personal Assistant, Legal Assistant, or similar administrative role. Prior experience supporting a legal department, law firm, consulting business, or corporate environment is highly preferred. Fluent Russian and English communication skills, both written and verbal. Advanced Microsoft Excel skills, including use of formulas, Pivot Tables, and data tracking tools. Strong proficiency in Microsoft Office applications. Experience with document management systems and e-signature platforms. Excellent organizational skills and attention to detail. Ability to maintain confidentiality and handle sensitive information with discretion.