Supply Chain Coordinator (Procurement & Logistics)

About the role exotiColors By MAYSARi is a retail and distribution group operating 25+ brands and 30+ branches across the UAE. We are hiring two Supply Chain Coordinators to run the day-to-day procurement, logistics and system operations of our Supply Chain Division. This is a hands-on execution role reporting to the Supply Chain Supervisor, working across our brands (Lollipop Factory, Mywalit, Nectar and others) and our entities in ERPLY and Zoho. Key responsibilities Procurement and supplier follow-up • Prepare purchase orders, purchase invoices and sales orders in ERPLY for all company entities; close POs and match received orders against invoices and supplier statements. • Maintain the pending supplier payments report; follow up cheques, advances and payment references with Finance and confirm payments to suppliers. • Source and evaluate new suppliers inside and outside the UAE (quotations, samples, lead times) and maintain the supplier list. • Coordinate stock replenishment and transfers with the warehouse and branches. Logistics and shipping • Request and compare freight quotations (air, sea and courier) for international shipments, mainly China to UAE, and local deliveries; book shipments and track them to delivery. • Prepare shipping documents: AWB details, packing lists, insurance requests, NOCs and other documents required by forwarders and authorities. • Follow up customs clearance and last-mile delivery with forwarders and the warehouse. Systems and reporting • Record supplier bills and expenses in Zoho Inventory and Zoho Expense with correct references and supporting documents. • Activate approved promotions and price changes in ERPLY as requested by branches. • Prepare the monthly near-expiry report for all locations and coordinate actions with branches and the warehouse. • Submit a daily timesheet and a weekly status report of open POs, shipments and pending payments to the Supply Chain Supervisor. Requirements • 1 to 3 years of experience in procurement, logistics or supply chain administration, preferably in retail, FMCG or distribution in the UAE. • Working knowledge of import logistics in the UAE (freight forwarders, AWB, insurance, customs documentation). • Hands-on experience with an ERP or POS back office (ERPLY is an advantage) and with Zoho applications (Inventory, Expense, Sign) or similar. • Strong Excel skills and accuracy with numbers and documents. • Excellent written and spoken English; Arabic is an advantage. • Organised, able to handle 20+ follow-ups a day across suppliers, forwarders, branches and Finance, and to document them clearly. • Bachelor's degree or diploma in Business, Supply Chain, Logistics or a related field. • Available to join in Abu Dhabi; candidates already in the UAE are preferred. Benefits • Salary: AED 2,350 to 2,500 per month, based on experience. • Employment visa, medical insurance and annual leave as per UAE Labour Law. • Full-time position based at the company head office and warehouse in Abu Dhabi. • Exposure to multi-brand retail operations across food, beauty and fashion, with growth into senior supply chain roles. Show more Show less

1 to 3 years of experience in procurement, logistics or supply chain administration, preferably in retail, FMCG or distribution in the UAE. Working knowledge of import logistics in the UAE (freight forwarders, AWB, insurance, customs documentation). Hands-on experience with an ERP or POS back office (ERPLY is an advantage) and with Zoho applications (Inventory, Expense, Sign) or similar. Strong Excel skills and accuracy with numbers and documents. Excellent written and spoken English; Arabic is an advantage. Organised, able to handle 20+ follow-ups a day across suppliers, forwarders, branches and Finance, and to document them clearly. Bachelor\'s degree or diploma in Business, Supply Chain, Logistics or a related field. Available to join in Abu Dhabi; candidates already in the UAE are preferred.

Procurement and supplier follow-up: Prepare purchase orders, purchase invoices and sales orders in ERPLY for all company entities; close POs and match received orders against invoices and supplier statements. Maintain the pending supplier payments report; follow up cheques, advances and payment references with Finance and confirm payments to suppliers. Source and evaluate new suppliers inside and outside the UAE (quotations, samples, lead times) and maintain the supplier list. Coordinate stock replenishment and transfers with the warehouse and branches. Logistics and shipping: Request and compare freight quotations (air, sea and courier) for international shipments, mainly China to UAE, and local deliveries; book shipments and track them to delivery. Prepare shipping documents: AWB details, packing lists, insurance requests, NOCs and other documents required by forwarders and authorities. Follow up customs clearance and last-mile delivery with forwarders and the warehouse. Systems and reporting: Record supplier bills and expenses in Zoho Inventory and Zoho Expense with correct references and supporting documents. Activate approved promotions and price changes in ERPLY as requested by branches. Prepare the monthly near-expiry report for all locations and coordinate actions with branches and the warehouse. Submit a daily timesheet and a weekly status report of open POs, shipments and pending payments to the Supply Chain Supervisor.